About the role
At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.
We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.
Job Title
Office Coordinator Clerical
Location
Weston
Facility
Florida Weston Hospital
Department
Electrophysiology-Heart Vascular & Thoracic Institute
Job Code
000668
Shift
Days
Schedule
8:30am-5:00pm
Job Summary
Job Details
Join Cleveland Clinic Weston Hospital’s team of caregivers that remain on the leading edge of technology and education while consistently providing patient-centered healthcare. As part of Cleveland Clinic’s Florida region, Weston Hospital is recognized as one of the top hospitals in the Miami-Fort Lauderdale metro area and Florida. Here, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.
Exceptional care is a team effort — both at the bedside and in the office. Even if you’ve never considered healthcare as the next step, you will find there are many paths to creating a career centered on what matters most to you. By joining the team as an Office Coordinator Clerical, you will support the Electrophysiology and Cardiovascular Testing team through scheduling and ensuring the procedures line up with physician availability. Your work helps to ensure a positive patient experience. You will have various opportunities to grow and expand your skills and move into other roles throughout the enterprise.
A caregiver in this position works Monday-Friday from 8:00AM – 4:30PM.
A caregiver who excels in this role will:
Answer the phone, triage calls, schedule appointments, schedule diagnostic testing and/or surgical procedures, obtain referral/authorizations, maintain physician calendar and other administrative duties.
Support clinic operations by direct involvement with the physician(s) and nurse(s).
Facilitate the access of patients to CCF through direct patient appointment scheduling or by serving as a liaison between patient and/or other medical departments.
Work through and solve patient issues professionally and in a timely manner.
Take and relay phone messages for the respective area in a clear and concise manner in accordance with CCF policy.
Assist with calendar, meeting and travel arrangements as requested and ensure proper forms are completed.
Ensure all patients are rescheduled relating to physician out days in a timely manner.
Utilize the correct pathway to retrieve lab and radiology reports (via Net Access) and dictated reports (via Total eMed) as needed.
Verify and update patient demographics and insurance information.
Identify whether patients need a referral and/or authorization and obtain referral and/or authorization when necessary.
Obtain proper information such as PCP, referring physician, CPT/DX codes prior to entering request into referral module.
Input reasons for all visits on all appointments.
Ensure surgery packets are completed correctly and delivered in a timely manner to OPS and Access Plus.
Maintain complete and up-to-date documentation and files, including product and service quotes.
Minimum qualifications for the ideal future caregiver include:
High School Diploma or GED
Two years of clerical, customer service or other relevant experience
Knowledge of medical terminology gained through experience or formal course work
Basic math skills, such as addition, subtraction, multiplication, division and percentages
Strong computer skills and working knowledge of Microsoft applications
Typing competency with the ability to format, spell, punctuate, edit and proofread
Preferred qualifications for the ideal future caregiver include:
Medical office or insurance experience
Experience using EPIC or a similar system
Physical Requirements:
- Ability to perform work in a stationary position for extended periods
- Ability to operate a computer and other office equipment
- Ability to travel throughout the hospital system
- Ability to communicate and exchange accurate information
- In some locations, ability to move up to 10 pounds
Personal Protective Equipment:
- Follows Standard Precautions using personal protective equipment as required for procedures.
The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.
Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.
Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.
If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/
Please review the Equal Employment Opportunity poster.
Cleveland Clinic is pleased to be an equal employment opportunity employer.
Aplyr's read
Cleveland Clinic stands as a leader in healthcare, merging cutting-edge research with patient-focused care, attracting professionals dedicated to medical excellence and innovation.
What's promising
- •Cleveland Clinic consistently ranks among the top hospitals in the U.S. for patient care.
- •The organization invests heavily in research, fostering a culture of innovation.
- •Employees benefit from working in a collaborative, multidisciplinary environment.
What to watch
- •The high-pressure environment may lead to burnout among staff.
- •Nonprofit status can limit salary growth compared to private sector healthcare.
- •Complex organizational structure may slow decision-making processes.
Why Cleveland Clinic
- •Cleveland Clinic's patient-centered model prioritizes comprehensive, individualized care.
- •The integration of clinical care with research and education is a hallmark.
- •Its global reach includes facilities in the U.S., Canada, and the UAE.
Aplyr’s read is generated by AI from public sources. Was it useful?
About Cleveland Clinic
Cleveland Clinic is a nonprofit academic medical center that integrates clinical and hospital care with research and education. It is known for its patient-centered approach and high-quality healthcare services.
