Administrative Assistant IV- Internal Audit

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. 

Job Description:

The Administrative Assistant IV will support the SVP, Internal Audit, who oversees a global organization of more than 80 associates and contractors located in the U.S., Canada, Europe, and India.  This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Interfaces with a variety of internal and external customers who work remotely on a variety of issues which require tact and diplomacy.

Major Areas of Responsibility

• Schedules and maintains multiple calendars of appointments and meetings, including 4 VP/AVP direct reports of the SVP.
• Plans and schedules quarterly meetings with senior executives including TJX Board of Directors, CEO, CFO, SEVP Group Presidents, and senior leaders across all TJX geographies.
• Plans and schedules over sixty annual meetings for our external auditors with TJX senior executives in the US, Europe, and Canada.
• Organizes and schedules multiple large-scale meetings for the Internal Audit team including travel arrangements, hotel reservations, catering requests, meeting room reservations, etc.
• Responds to questions and requests and researches information. May interface with a variety of customers on issues which are complex or of a confidential nature.
• Organizes and maintains files, organizational charts, and office layout.
• Oversees and monitors administrative projects. Performs other duties as required or directed.
• Prepares and disseminates reports as necessary and on a timely basis
• Coordinate travel itineraries and process expenses.
• Timekeeping for Contractor resources
• Back-up Support to other Admins.

Required Skills

• Large corporate environment work experience highly preferred.
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• Superior communication and interpersonal skills with proven organizational and administrative skills.
• Must be organized and detail oriented yet understand big picture priorities.
• Must thrive in a busy atmosphere, to be focused on the job at hand.
• Ability to service a large group of people (VP/AVPs)
• Proven success of juggling many things at one time and ability to shift gears and prioritize.
• Change management skills and flexibility.
• Experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses is critical.
• Strong ability to collaborate with and cover other Administrative Assistants
• Great at being resourceful and leveraging relationships to solve problems.

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