Proposal Manager

The Role

The Proposal Manager is an individual contributor responsible for proposal efforts as a subject matter expert across Versaterm’s Pre-Sales proposal operations.  This role applies expertise in public sector procurement and enterprise SaaS proposals to ensure high-quality, compliant, and competitive submissions across product lines.  This role provides work guidance, training and informal mentorship to proposal specialists and supports continuity of knowledge, best practices and process maturity across the function. 

What You'll Do

• Independently manage and execute high‑complexity, multi‑product RFPs, RFIs, RFQs, and other solicitation responses.
• Review and interpret procurement requirements and translate them into detailed proposal action plans.
• Develop and review proposal content to ensure technical accuracy, compliance, and alignment with solution capabilities.
• Ensure proposals meet all submission requirements, deadlines, and formatting standards.
• Maintain and improve proposal library content to ensure accuracy, consistency, and relevance across all Versaterm products.
• Identify gaps in reusable content and collaborate with cross‑functional stakeholders to develop updated responses.
• Conduct detailed compliance and quality reviews prior to submission.
• Identify inefficiencies and propose process improvements to enhance proposal throughput and quality.
• Act as a subject‑matter expert for proposal processes, tools, and public sector bid requirements.
• Provide direction and guidance to proposal specialists on execution standards, timelines, and quality expectations.
• Support training and ramp‑up of new or less‑experienced proposal team members, including documentation and knowledge transfer.
• Serve as a continuity resource during role transitions or changes in staffing.
• Partner with the Pre‑Sales Manager and Pre‑Sales Consultants to ensure solution descriptions accurately reflect capabilities and delivery expectations.
• Collaborate with Sales, Product Management, Legal, Finance, and Implementation teams to gather required inputs and approvals.

What You'll Bring

• Bachelor’s degree in Marketing, Communications, Public Administration, Criminal Justice, or a related field required.
• 3-5+ years of experience in progressive experience responding to RFPs within SaaS, public sector, or government technology environments.
• Demonstrated experience managing complex, enterprise‑level proposal responses independently.
• Prior experience supporting or training other proposal contributors preferred.
• Strong understanding of public sector procurement processes and compliance requirements.
•  Advanced proficiency with proposal management systems and content libraries.
• Expert-level writing, editing, and document structuring skills.
• High attention to detail and ability to manage multiple concurrent deadlines.
• Advanced proficiency in Microsoft Office Suite, SharePoint, and Adobe PDF.
• Experience with bid portals and opportunity tracking systems; BidPrime and Responsive (RFPIO) experience strongly preferred.