Accounts Payable Specialist

POSITION:                  Accounts Payable Specialist

DEPARTMENT:           Finance

REPORTS TO:             Director of Finance

FLSA STATUS:            Full-Time, Non-Exempt

VENUES:                      The Oncenter & Empower FCU Amphitheater at Lakeview

COMPENSATION:    $23-$25/hourly

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

THE ROLE

As the Accounts Payable Specialist at The Oncenter and Empower FCU Amphitheater, you will play an important role in the daily functions of the Finance Department. The responsibilities of this position include, but are not limited to, A/P processing, general accounting functions, journal entries, monthly/year-end close processing as well as other various functions. The Accounts Payable Specialist will work closely with the Accounting Supervisor and assist with any projects as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Accurately input payable invoices into Microsoft D365 daily; coordinate with department heads to ensure proper approvals and general ledger coding.

• Prepare weekly vendor check run and ensure vendors are paid timely.

• Prepare accounts payable checks and match with corresponding invoice and purchase request forms

• Prepare manual checks and maintain check log.

• Support AP processes, including verifying the accuracy of general ledger coding, and entering accounts payable invoices.

• Serve as a point of contact for vendors and internal clients for inquiries related to accounts payable activity. Ensure invoices are paid on a timely basis while not duplicating payments. Effectively monitor and follow up on invoices placed on hold.

• Process daily parking and record related entries.

• Prepare month and year-end journal entries while supporting the accounting close process and ensuring compliance with tight deadlines.

• Maintain files and related support for many departments.

• Assist Accounting Supervisor with projects.

• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

• Associate’s degree in accounting or business;

• 1-2 years of related accounting experience,

• Or a similar combination of education and experience.

SKILLS AND ABILITIES

• Effective communication, interpersonal, and organizational skills required.

• Ability to interact with all levels of staff, management, vendors, and clients.

• Ability to function independently with minimal supervision.

• Extensive knowledge of accounting software and Microsoft Office, particularly Excel.

• Excellent math skills and attention to detail.

• Strong ability to adapt to changes, work effectively under pressure, and produce accurate results in a fast-paced environment.

• Occasionally required to work irregular hours that may vary due to functions and may include evenings, weekends, and holidays.

PHYSICAL DEMANDS

• Close vision for review of accounting information on a PC monitor or hard copy output.

• Regular use of hands for typing and coding information is required.

• Required to sit for long hours, use hands to handle files, type, and operate office machines.

• Ability to assist with monthly inventory counts in the kitchen, which may involve lifting, organizing, and moving items of varying weights, as well as standing or walking for extended periods.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, protected veteran status, or any other characteristic protected by federal, state, or local law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. Legends Global is a VEVRAA Federal Contractor, encouraging Women, Minorities, Individuals with Disabilities, and Protected Veterans to apply.