Executive Assistant

Job Summary:

Real Chemistry is looking for an Executive Assistant to join our team, providing high-impact support to five of our senior business leaders and helping keep our fast-paced, high-performing organisation running smoothly.

 

What you’ll do:

• Daily, weekly, monthly, and quarterly calendar maintenance, management, and communication to create strategic, well thought out business schedule for the ELT — coordinating calendars, activities, and guiding most efficient and effective use of time.

• Daily calendar maintenance, management, and communication.

• Schedule and meeting set up for internal teams, clients, and events as requested.

• Setup of conference calls and videoconference events.

• Document preparation and distribution.

• Handle all travel arrangements including itineraries, accommodations, and transportation.

• Manage and track phone calls and correspondence to and from executives.

• Maintain Microsoft Outlook contacts.

• Complete, submit, and track expense reports; reconcile credit card charges as necessary.

• Conduct research and obtain requested information for the executives from the staff and external parties.

• Keep organized files and archives online and offline.

• Word document production and PowerPoint presentation support, including document/presentation preparation and meeting coordination, as well as new business pitch support.

• May serve as point of contact for specific clients, including coordination of calls and tasks.

• Work closely with the Talent Acquisition Team, including scheduling candidate interviews.

• Cooperatively work with administrative team to ensure seamless and efficient administrative and operational support across the company.

• Handle some personal travel arrangements including itineraries, accommodations, and transportation.

• Schedule and manage personal appointments and miscellaneous errands as needed.

• Support front office reception as needed.

• Other duties as assigned.

 

This position is a perfect fit for you if:

• ​Our Company values – Best Together, Impact-Obsessed, Excellence Expected, Evolve Always and Accountability with an “I” – really speak to you.

• You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We’re always evolving.

• You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data.

• You are highly organized self-starter, able to work independently and under tight deadlines.

 

What you should have:

• Education and Experience: