Executive Assistant

At WelbeHealth, we serve our communities’ most vulnerable seniors through shared intention, pioneering spirit, and courage to love. These core values and our participant focus lead the way no matter what.

The WelbeHealth Executive Assistant provides key administrative coordination and logistics support to the team of Executives and facilitates communication between team members and external stakeholders. The Executive Assistant’s specific duties will vary based upon the supervisor’s scope, but may include scheduling, meeting coordination, and assisting with special projects.

Essential Job Duties:

• Provide executive-level administrative support to the Executive Team including:
  • Drafting written communication as requested
  • Handling travel and expenses
  • Coordinating schedules
  • Taking and maintaining meeting minutes
  • Planning and coordinating logistics related to on-site tours and events
• Communicate with external stakeholders on behalf of the leadership team which could include vendors, elected officials, regulators, board members, quality improvement
• Greet and interact with community partners and visitors in a warm and courteous manner, creating a welcoming environment

Job Requirements:

• Associates degree; two (2) years of executive-level administrative experience may be substituted in lieu of education
• Bachelor’s degree preferred
• Minimum of three (3) years of experience supporting an executive or manager as an Administrative or Executive Assistant; Experience in consulting, project coordination, or a similarly analytical, fast-paced environment is nice to have
• Demonstrated ability to manage complex calendars, travel, and executive priorities with a high level of organization and attention to detail
• Proven track record of proactively anticipating needs, thinking critically, and supporting business initiatives beyond administrative tasks (e.g., project coordination, research, follow-ups)
• Demonstrated experience in Microsoft Office (high-level knowledge of PowerPoint, Teams & SharePoint preferred)
• Must be willing and have the ability to work a varied schedule that may include evenings, nights, and weekends.

Benefits of Working at WelbeHealth: Apply your organizational expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.

• Medical insurance coverage (Medical, Dental, Vision)
• Work/life balance - we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
• 401K savings + match
• And additional benefits