Assistant to WFJ Division General Manager

What you can bring into the team:

Executive & Leadership Support

• Provide comprehensive executive assistance to the GM, with a strong focus on complex meeting and agenda management.
• Manage end-to-end meeting arrangements for division-level, regional, and global meetings, including scheduling across time zones, agenda coordination, materials preparation, and follow-up.
• Anticipate the GM’s needs with a high level of discretion and consideration; proactively offer options, identify potential issues, and propose practical/ creative solutions to ensure effective execution.
• Act as a reliable coordination point between the GM and internal/external stakeholders, ensuring clear, timely, and professional communication.
• Support preparation for leadership meetings by organizing inputs, aligning stakeholders, and ensuring readiness of materials.

Business & Strategic Planning Support

• Support consolidation of raw data and inputs across functions and domains, particularly during key cycles such as annual budgeting, ongoing business initiatives, and major leadership reviews.
• Assist in the coordination and tracking of cross-functional business projects, including meeting organization, timeline updates, and follow-up on action items.
• Contribute to the preparation of presentations and materials for senior leadership discussions, ensuring clarity, structure, and accuracy.
• Apply a data-sensitive and detail-oriented approach when handling business information; support basic data analysis and synthesis as needed.
• Partner with relevant teams to help maintain momentum and visibility on strategic initiatives through structured tracking and documentation.