Executive Administrator

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Allschwil, Switzerland, Raritan, New Jersey, United States of America, Spring House, Pennsylvania, United States of America

Job Description:

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Cardiovascular and Metabolism team develops breakthrough treatments for diseases that burden hundreds of millions of people. Joining this team will bring your innovative talents to the forefront of preventing and managing life-threatening diseases.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

Job Specification - Executive Administrator

Reports to: Pieter Miller-Vergote, Clinical Leader Cardiopulmonary

Role Type: Strategic Executive Support & Enterprise Operations

Scope: Cardiovascular HealthTech | Heart Failure | Aging & Metabolism

Role Purpose

The Executive Administrator provides high-level administrative, coordination, and operational support to senior executives and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness.

Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision-making.

The Executive Administrator acts as a trusted extension, balancing operational excellence with sound judgment, discretion, and enterprise awareness, while supporting exploratory initiatives that define future cardiovascular innovation platforms and enterprise growth opportunities.

Key Responsibilities

Strategic Executive Partnership

• Act as a trusted partner to executives, proactively managing administrative and operational demands

• Operate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs

• Exercise independent judgment in managing time, access, and information flow

• Provide stability, clarity, and momentum in complex, fast-moving environments

Executive Time, Calendar & Cadence

• Manage complex, high-stakes calendars across global time zones

• Serve as an effective gatekeeper for scheduling and executive access

• Own the annual executive cadence, anticipating:

  • Leadership meetings

  • Board-related activities

  • Conferences

  • External engagements

• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities

Senior-Level Meetings & Coordination

• Coordinate internal and external meetings with a “no surprises” standard

• Ensure executives are fully prepared with appropriate materials, context, and stakeholders

• Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready materials

• Partner with stakeholders to align agendas and sequencing for complex forums

• Track actions, decisions, and follow-ups to ensure accountability and momentum

Executive Communications & Stakeholder Management

• Manage executive email and correspondence with an enterprise perspective

• Draft communications that reflect executive voice and intent

• Serve as a primary point of contact for executives

• Act as a key interface with:

  • Internal leadership

  • External academic and industry partners

  • Cross-functional teams

• Filter complexity and ensure critical information is surfaced effectively

Administrative, Office & Operational Support

• Coordinate internal and external communications and initiatives

• Maintain efficient administrative processes and operational consistency

• Provide backup support across the administrative team as needed

Project, Program & Enterprise Support

• Support leadership initiatives and special projects based on priorities and capacity

• Independently manage or contribute to operational projects tied to leadership effectiveness

Information, Travel & Event Management

• Maintain organized electronic and physical filing systems; record and distribute meeting minutes

• Support onboarding through coordination of materials, access, and logistics

• Coordinate travel, lodging, and transportation for senior executives

• Process and reconcile expenses in compliance with policy

• Plan and execute meetings and events, including logistics, A/V, and space setup

Operational Excellence & Confidentiality

• Assist with budget tracking as required

• Continuously improve administrative and departmental workflows

• Handle sensitive and business-critical information with absolute discretion and professionalism

• Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction

Cross-Functional Coordination

• Liaise with internal teams, external partners, and vendors to ensure smooth operations

• Facilitate collaboration within a highly matrixed and evolving ecosystem

• Support alignment across internal stakeholders

Experience & Capabilities

Required Experience

• Experience in executive coordination or senior administrative support within complex, matrixed organizations

• Proven support of senior leaders

• Experience leveraging AI tools to enhance productivity and workflow efficiency

• Strong proficiency in Concur Travel & Expense, Microsoft Office Suite (Excel, PowerPoint)

• Advanced calendar, meeting, and event management experience

Core Capabilities

• Exceptional written and verbal communication skills

• High judgment, discretion, and emotional intelligence

• Ability to synthesize information, anticipate executive needs

• Comfort with ambiguity and shifting priorities

• Strong organizational discipline paired with enterprise-level thinking

Required Skills:

 

 

Preferred Skills:

Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing

 

 

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).



Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:



Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year



This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.



For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits