Facilities and Operations Manager (space/defense)

Position Summary:

The Manager - Facilities & Operations is responsible for managing facility operations of all customer  locations. Also responsible for safety and security duties in support of the Facilities Security Officer (FSO).

Position Responsibilities:

Facilities Management: 50%

• Manage daily maintenance and operation of the facilities. Including, but not limited to: ensuring equipment is properly maintained; addressing and resolving all lighting, plumbing, and environmental issues within office; liaise with building management, security and maintenance staff; maintaining office security and safety; and coordinating reception desk coverage.
• Manages space planning and construction projects; conduct routine facility inspections to determine areas for service; submit facility work orders to the vendor(s) on a timely basis; track progress of work orders and report open issues to Management.
• Coordinate building service requests with service providers; provide access and monitor the repairs.
• Align with Contracts in the review and finalization of vendor agreements to maximize efficiencies in goods and services
• Review and approve invoices. Coordinate with vendors to correct discrepancies and ensure timely payment.
• Assist in scheduling use of building conference rooms and provide support to include room set-up, technology support, and AV equipment preparation/set-up.
• Responsible for employee onboarding requirements, specifically the preparation of employee name signage, assigning badge/access cards and cell phones, and emergency procedure documents, and other safety and security packets.
• Oversee outsourced staff responsible for maintaining additional facilities responsibilities; e.g: janitorial services, mailroom services.

Safety & Security: 20%

• Lead and administer for the safety and business continuity program.
• Participate in development of physical security, safety and emergency preparedness plans and policies.
• Enforce all Company policies and training requirements regarding safe and efficient operations and work practices.
• Implement and monitor hazard control and team safety practices, ensure compliance with local codes and regulations.
• Manage and monitor the facility access control system and video surveillance equipment.
• Manage customer’s Affiliate Visit Program. Receive and process all incoming and outgoing Affiliate visit requests and communicate the approval or disapproval to the requestor and the receptionist

Management of Property and Equipment: 20%

• Monitor condition of office and telecommunications equipment, including but not limited to access control system, Xerox machines or other MFDs, mobile devices, postage machine, video surveillance, AV equipment, and kitchen appliances.
• Manages support provided by on-site and off-site contractors, including access control system, internal telephone, mobile devices and audio-visual equipment.
• Manages procurement of equipment (office furniture, telecommunications) and its maintenance.

Other Duties as Assigned: 10%

 

Education:

• Bachelor's degree from an accredited college/university highly desired