Senior Executive Assistant

Location: Plano, TX 

Toyota Connected is seeking a highly motivated Senior Executive Assistant to provide high-level administrative partnership to senior executives in a dynamic, innovative, and collaborative environment. This role requires exceptional organizational skills, proactive problem-solving, and a dynamic personality that thrives in energized, growth-focused teams.

The ideal candidate is resourceful, detail-oriented, adaptable, and capable of operating as a strategic partner and trusted liaison to executive leadership.

Responsibilities:

Executive Support & Strategic Time Management

• Provide direct support to 4+ executives, serving as the primary point of coordination for incoming demands on executive time.
• Strategically manage and prioritize complex executive calendars to maximize efficiency and impact.
• Coordinate meetings, including scheduling, agenda preparation, and preparation of presentation materials and documentation.
  
  

Operations, Budget & Administrative Management

• Track and process executive expense reports and reimbursements.
• Manage team member services (e.g., gym access, travel account setup).
• Organize and maintain files, records, and digital databases.
• Maintain an organized office environment, including ordering supplies, equipment, and branded materials (via Coupa).
• Coordinate office lunches and support facility-related needs.
• Contribute to the development and implementation of administrative standards, policies, and best practices.
  
  

Travel & Logistics Management

• Plan and coordinate comprehensive travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Ensure travel plans align seamlessly with executive schedules and business objectives.
  
  

Event Planning & Engagement

• Assist in planning and executing corporate and team engagement events such as Hackathons, launch events, holiday parties, conferences, seminars, and executive meetings.
• Coordinate event logistics including venue selection, catering, audiovisual needs, transportation, and vendor management.
• Manage guest lists, distribute invitations, and track RSVPs.
  
  

Problem Solving & Risk Mitigation

• Proactively identify risks impacting executive schedules, budgets, or operations.
• Develop contingency plans to ensure business continuity.
• Anticipate executive needs and address issues before they escalate.
  
  

Required Qualifications:

• 5+ years of experience as an Executive Assistant.
• Experience supporting 2+ senior-level executives simultaneously.
• Proficiency in Microsoft Office Suite (especially Outlook calendar management).
• Energetic, positive, and collaborative disposition.
• Strong customer-focused mindset with the ability to remain friendly and approachable while maintaining professionalism.
• Willingness and proven ability to learn new tools, systems, and processes.
• Exceptional planning, prioritization, and time management skills.
• Strong verbal and written communication skills.
• Proven ability to multitask and manage competing priorities effectively.
• Demonstrated ability to maintain confidentiality and professionalism.

 

Excited about this opportunity, but don't meet 100% of the qualifications? We’d still love for you to apply! Toyota Connected is dedicated to building a diverse and inclusive workplace where unique experiences are valued and everyone has the opportunity to contribute. You may just be the right candida