Democracy 2025 Associate

Position Summary:

Are you a highly collaborative and detail-oriented professional interested in supporting the pro-democracy community? If so, Democracy Forward Foundation (“Democracy Forward”) seeks a highly collaborative and detail-oriented Associate to join its Democracy 2025 team. Democracy 2025 is Democracy Forward’s infrastructure to support the entire pro-democracy legal movement. 

The Democracy 2025 Associate will support Democracy 2025 administration and operations. A successful candidate will exhibit excellent attention to detail, high-quality communication skills, be able to prioritize among competing tasks, and execute key administrative and operational tasks on a daily and weekly basis. 

This position is full-time. Democracy Forward’s office is located in Washington, DC. While this position offers flexibility to work remotely, it requires regular in-office presence eight (8) times per month (averaging 2 times per week) to effectively support the nature of the role.

The Associate, Democracy 2025 will report to the Program Specialist, Democracy 2025 and work collaboratively with the entire Democracy 2025 team. Applications for this role are due by Sunday April 26.

Key Responsibilities:

Below are the key areas of responsibility for this role. The specifics of each responsibility may vary based on the needs of the organization and department.

Democracy 2025 Administrative, Operations, and Technological Support:

• Schedule and coordinate regular external virtual meetings, including maintaining the calendar for key Democracy 2025 meetings and managing related listservs.
• Provide operational support to virtual meetings, such as managing the team Zoom account, screening attendees, taking detailed meeting notes, and identifying and tracking follow up items.
• Operate large, external webinars, including managing webinar registration, breakout rooms, and other features.
• Manage the external-facing coalition inbox and respond to inquiries based on existing templates or elevating inquiries to other team members as appropriate, including occasional monitoring on nights and weekends. 
• Support membership operations by reviewing new membership requests, assisting with vetting and approvals, researching prospective members, and maintaining accurate membership records and listservs.
• Provide administrative support for our secure Resource Center website, including reviewing and managing access requests and uploading website content.
• Ensure smooth administrative processes, and complete additional administrative and operational support as assigned and as Democracy 2025 assets and processes evolve. 

Democracy 2025 Knowledge Management Support:

• Upload and organize key materials in Democracy 2025 systems, including uploading documents within our secure Resource Center and internal file systems. 
• Update and maintain digital file storage systems, including keeping drive folders current and maintaining resource or operational trackers.
• Track and document various Democracy 2025 assets.

Democracy 2025 Communications Support: 

• Proofread and review internal and external materials created by the Democracy 2025 team, ensuring clarity, accuracy, and adherence to formatting standards.
• Send standardized/template outreach to external partners through the D25 email inbox, and send out coalition emails, meeting invites, and agendas.
• Draft coalition emails, as requested. 

Democracy 2025 Litigation Tracking & Research Support:

• Support the team’s litigation tracking efforts and database maintenance by conducting data entry.
• Provide administrative support for our public-facing litigation tracking.
• Monitor and identify new litigation, as needed.
• Support non-legal research projects, as needed.

Qualifications:

We recognize that strong candidates may not meet 100% of the qualifications listed. If you believe you can contribute meaningfully to our team, we encourage you to apply.