Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

JLL is seeking to hire an Executive Assistant to support the Country CEO, Canada. The Executive Assistant will play a key role in ensuring smooth day-to-day operations, facilitating effective communication, and promoting a streamlined workflow within the team.  This role will be based at JLL’s Toronto office. 

The CEO will rely on your exceptional organizational skills and attention to detail to prioritize tasks and maintain efficiency in a fast-paced environment. Given the high visibility of this position, your ability to streamline workflows will significantly contribute to the team's success.

What your day-to-day will look like:

• Coordinate and manage complex calendars, including scheduling appointments, meetings, and travel arrangements for the leadership team.
• Ensure all meeting logistics – in person and virtual, and resources are prepared and organized in advance.
• Provide comprehensive administrative support, including managing correspondence, and submit and manage expenses
• Serve as a primary point of contact, effectively managing internal and external communication on behalf of the leadership team.
• Coordinate and maintain strong relationships with key stakeholders across the organization.
• Draft and distribute internal communications, ensuring messages are clear, concise, and aligned with company guidelines.
• Collaborate with the leadership team to support key initiatives, track progress, and ensure deadlines are met.
• Prepare project-related documents, presentations, and reports.
• Take minutes and follow up on action items arising from team meetings.
• Other duties as required.

Required Qualifications:

• Proven experience as an Executive Assistant, preferably supporting senior level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong written and verbal communication skills, with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to handle confidential and sensitive information with discretion.
• Demonstrated ability to work independently and proactively, while also functioning effectively within a team.
• Professional demeanor and ability to interact comfortably with individuals at all levels of the organization.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

75,000.00 – 85,000.00 CAD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Toronto, ON

Opening Type:

New Role

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.