Document Controller

Confirmed live in the last 24 hours

Woolpert

Compensation

from $400K

Sydney, Australia

On-site

Posted March 25, 2026

Job Description

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Document Controller - Sydney

About Us – Greenbox Architecture (A Woolpert Company)

Founded in 2009, Greenbox Architecture is a leading Australian design practice in architecture and interior design. We specialise in mission-critical architecture for data centres, health, and life sciences, alongside a robust interiors team focusing on commercial and workplace design. Our portfolio ranges from $400k to over $3 billion, serving startups to global industry leaders.

We have a valuable mix of skills within our team including architects, strategists, interior designers, project coordinators and BIM (Revit) technicians. Driven by our love of experiencing and learning new things, Greenbox invests generously in nourishing the passion and development of our team.

We want others to enjoy working with us – we always have fun. Our certification by ‘Great Place To Work’, a global authority on workplace culture, is evidence of this.

In October 2024, Greenbox joined the Woolpert team. With over 2,500 employees and more than 60 offices across the U.S., Canada, Europe, South Africa, and Asia-Pacific, Woolpert has an active presence across the world and are able to deliver more exciting and innovative designs in a diverse market.

Project Coordinator

Join a dynamic Sydney team shaping the future of global industries and be a critical member of the growth of our Sydney team. We are leaders in high-demand sectors with a strong growth trajectory, offering exciting opportunities for career development. Our collaborative approach and values make us a preferred partner among clients and colleagues alike.

We are seeking experienced Document Controller to join our growing architectural team and ensure the accuracy, consistency and quality of project documentation across all stages of design and delivery.

This is an exciting opportunity for someone who thrives in a structured, fast‑paced environment and enjoys being the go‑to person for project coordination excellence.

About You:

You'll play a key role in supporting architects, designers, and project managers on a wide range of architectural and construction projects. Your work will directly contribute to smoother collaboration, higher quality outputs, and successful project delivery.

Key Responsibilities:

Document Management & Control

Maintain and manage the master document register for multiple architectural projects
Control drawings, specifications, reports, RFIs, correspondence and other project documentation
Enforce naming conventions, revision control and file management standards
Upload, distribute and track documents across systems such as Aconex, Procore, TeamBinder, BIM 360 or SharePoint

Quality Assurance & Version Control

Review documents for completeness and compliance
Ensure only current versions are in circulation
Prepare transmittals and manage timely distribution to internal and external stakeholders

Project Coordination

Support architects and project managers with organising and compiling design documentation
Assist with tender packages, planning submissions and client milestone deliverables

Compliance & Archiving