Executive Assistant / Office Manager

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

As the Executive Assistant/Office Manager at Ceremony of Roses you will provide administrative and executive support to the COO of 
Ceremony of Roses handling a wide range of tasks as well as oversee the overall operations of the Culver City office for the company.
Success in this role means strong communication, attention to detail, proactive problem-solving and a hospitality-focused approach to 
working with artists and industry professionals

What you'll do:

• Calendar and inbox management, including scheduling of meetings across multiple time zones, arranging the conference 
  room, and video conferences, routing meeting agendas, and key documents. Take effective, professional, and succinct notes 
  during meetings for both the COO of Ceremony of Roses and meeting attendees
• Provide key executive administrative support to the COO of Ceremony of Roses – anticipate needs, follow-through on all 
  details and handle all confidential situations with discretion.
• Handle expenses and complete monthly T&E reports in Concur, pay department invoices, and reconcile AMEX Travel 
  Statements
• Manage domestic and international travel schedules for the COO of Ceremony of Roses.
• Order office supplies for Ceremony of Roses’ Culver City offices. Track and maintain the proper inventory, ensure that all 
  needed products are stocked and readily available. Handle the weekly office grocery order and stock the snack cabinets
  and beverage fridge.
• Plan and manage company-wide and office-wide events for Ceremony of Roses, including but not limited to, artist & industry 
  related events, concert outings, expos, conferences, quarterly lunches, staff teambuilding events, and the annual holiday 
  party. Work with finance to establish budget, perform thorough research, develop and present a proposal, make 
  recommendations and oversee the execution of the event while ensuring competitive pricing and that all legal 
  documentations are taken care of.
• Work with the COO of Ceremony of Roses on presentations, data collection and reports, requires strong PowerPoint and 
  Microsoft Excel skills. 
• Manage office floor plans and seating charts. Ensure that new employees have the correct set-up and coordinate all new 
  employee onboarding needs, including but not limited to, office badge access, parking pass, BOX user set-up, Asana user setup, and perform a thorough tour of the space.
• Collect and appropriately distribute all incoming mail and packages. Ensure the front desk space is organized and keep it 
  clear of any unnecessary objects
• Coordinate with the Production and Product Development team to ensure that the showroom and production space is 
  organized and properly maintained

Who you are:

• 2 or more years in an administrative or executive assistant role (music industry preferred)
• Bachelor’s Degree preferred
• Strong knowledge of and experience with Microsoft Office Programs (Excel, Outlook, PowerPoint, Word)
• Great client relations and hospitality-driven