Sr. Executive Assistant

About the Role

Executive Assistant Business Partners (EABPs) partner with Uber Freight’s leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. Uber Freight is looking for an experienced Executive Assistant Business Partner in the Chicago region to support executives within the Tech and Supply & Marketplace departments and provide complex executive support to the organization's leaders.

What the Candidate Will Do

• Manage complex calendars using Google Calendar including vetting, prioritizing, and providing strategic recommendations
• Help ensure the leader is properly prepared and on time for all meetings
• Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate the intricacies of supporting leaders in person and remotely and a complex conference room landscape when in the office 
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and monthly/quarterly business reviews 
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• May assist with facility/space planning logistics
• May preview and provide feedback regarding team expense reports, and assist with running leader’s or team’s morale budget
• May work on other tasks and projects as assigned

Basic Qualifications

• Minimum 4+ years of administrative experience
• Minimum 2+ years experience supporting a VP-level leader or above in any 
• Must be able to sit in the Chicago office 3 days per week

Preferred Qualifications

• Advanced Google Suite/Workspace experience in a professional setting (Mail, Calendar, Docs, Sheets, Slides, Groups)
• Experience with business tools and platforms such as Slack, Concur, Egencia, Oracle, Coupa
• Experience supporting multiple leaders
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
• Experience working in a fast paced, often changing environment with efficiency and accuracy
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Strong organizational skills with a strong attention to detail
• Experience coordinating projects
• Experience with budget management
• Ability to work with confidential information
• Experience working in a complex, matrixed and global environment
• Associates or Bachelor’s degree or equivalent practical experience

Benefits & Compensation for U.S. Employees