Co-op Clerk

CLASSIFICATION TITLE:

Co-op Clerk

SALARY:

$15.20 - $15.20

DEPARTMENT:

Planning and Economic Development

Opening Date:

04/01/2026

Closing Date:

04/15/2026 12:00 a.m.

FLSA Status: Non-exempt

EMPLOYMENT RELATIONSHIP: Temporary

CURRENT HOURS AND STARTING TIME: This position would be for a total of 390 hours, with a minimum of 20 hours to a maximum of 30 hours in every week.  Starting time to be determined.

GENERAL SUMMARY

Under direction, performs routine typing and general clerical work following established procedures or specific instruction. May perform the following tasks depending upon the assigned department: types memos, letters, forms, envelopes, cards, receipts, permits, and other correspondence. Files records and reports. Posts information, sorts, and distributes mail. Answers the telephone and performs various clerical support duties. Operates standard office equipment such as typewriters, personal computers, word processors, facsimile machines, copiers, calculators, and adding machines. Conducts tree inventories, supports our sustainability efforts, grant writing and or tracking, assists in our public areas, watershed areas, and programming to offset invasive species and plants.  Assists with designing and improving landscapes. Assists with aspects of our master planning and sustainability programs. Performs related duties as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES

Types a variety of materials, including memos, letters, forms, envelopes, cards, receipts, permits and other correspondence according to established procedures or specific instructions.

Enters information on records and forms.

Receives incoming telephone calls. Answers questions appropriate to skill level.

Relays messages to appropriate individuals or departments.

Assists others and when necessary, directs them to the appropriate office or staff member.

Distributes forms and/or brochures.

Files, searches for, and retrieves records and documents.

Bends, stoops, and reaches in order to file, search for and retrieve records and documents.

Lifts, moves, and carries equipment and supplies that weigh up to 25 pounds.

Makes duplicate copies of reports and/or information which is then routed to proper persons, departments and/or filed.

Conducts tree inventories in smaller communities such as Utica, Romeo, Mount Clemens, and New Baltimore, as well as at past planting sites.

Collaborates with public works departments, conservation organizations like the Clinton River Watershed Council (CRWC), or Cooperative Invasive Species Management Areas (CISMA) to support their initiatives related to park maintenance, invasive species management, or habitat restoration.

Assists in the development of landscape designs for park improvement projects, including planting plans, hardscape layouts, and erosion control measures.

Providing support in our efforts in reducing environmental impact and promoting sustainable practices in park management. Assist with Material Management Plan development.

Receives, screens, sorts, and/or counts materials such as applications, permits and forms.

Separates, sorts, and stuffs envelopes for mailing or distribution.

Operates standard office equipment such as typewriters, personal computers, word processors, facsimile machines, copiers, calculators, and adding machines.

Performs related work as required.

QUALIFICATIONS

Required Education and Experience

• High school diploma (or GED equivalent)

• Currently enrolled in a degree program related to Environmental Science, Urban Planning, Forestry, Natural Resources Management, Landscape Architecture, or a related field

Preferred Education and Experience

• Previous clerical work experience

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Modern office procedures and methods

• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public

• Providing customer service to internal and external customers via phone, email and in person

• Performing a variety of duties, often changing from one task to another of a different nature

• Performing somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

• Organization and time management

• Operating personal computers with current versions of office efficiency software and applications, including GIS

• Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting

Ability to:

• Provide excellent customer service to both internal and external customers with tact and courtesy

• Effectively speak, write, and understand the English language

• Speak and understand a language other than English is preferred

• Understand and carry out oral and written directions

• Accurately organize and maintain paper documents and electronic files

• Take initiative and work independently

• Meet schedules and deadlines of the work

• Maintain the confidentiality of information and professional boundaries

• Ability to work outdoors in various weather conditions and perform physical tasks as needed

• Perform moderate to high level clerical/administrative related duties with a high degree of accuracy

• Read and understand laws, rulings, and other published guidance

• Understand and follow complex registration, eligibility, and enrollment guidelines

WORK ENVIRONMENT/CONDITIONS

• The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously

Work Environment

Office or similar indoor environment: F/C

Outdoor environment: O

Street environment (near moving traffic): O

Construction site: N/S

Confined space: N/S

Exposures

Individuals who are hostile or irate: O

Individuals with known violent backgrounds: N/S

Extreme cold (below 32 degrees): N/S

Extreme heat (above 100 degrees): N/S

Communicable diseases: N/S

Moving mechanical parts: N/S

Fumes or airborne particles: N/S

Toxic or caustic chemicals, substances or waste: N/S

Loud noises (85+ decibels): N/S

Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously

Demand:

Balancing on even or uneven surfaces/ground: O

Bending (forward or backward bending at the waist): O

Climbing up or down stairs, ladders, scaffolding and platforms: N/S

Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S

Digging:  O

Driving on sealed and unsealed roads: O

Grasping, gripping, holding, clasping with fingers or hands: O

Kneeling to work at low levels: O

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C

Lift/Carry/Move objects from one level/position to another:

Up to 10 pounds: O

11-24 pounds: O

25-34 pounds: O

35-50 pounds: N/S

51-74 pounds: N/S

75-99 pounds: N/S

Over 100 pounds: N/S

Push/Pull objects away from or towards the body: N/S

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): N/S

Sitting in a seated position during the task performance: F/C

Standing in an upright position without movement: O

Walking considerable distances in the facility on multiple surfaces: O

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS and DISCLAIMERS

Complies with P.A. 390, as amended, known as the State's Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by these statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please tell us if you require a reasonable accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.