Team Assistant – Capital Deployment

Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world’s most vibrant centers of commerce, approximately 72 million square meters in 19 countries. Some of the world’s largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage. As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.

Job Title:

Team Assistant – Capital Deployment

Company:

Prologis

Do you want to play a role in global commerce?

We are looking for a highly organised and proactive Team Assistant to support our Capital Deployment team in Amsterdam. In this role, you will support the team’s day-to-day operations, ensuring smooth coordination of administrative and back-office activities in a fast-paced, international environment.

Reporting to the SVP, Head of Acquisitions and Dispositions, you will work closely with senior stakeholders and partner with Executive Assistants across the European leadership team. This is an excellent opportunity for a pro-active administrative professional with an attention to detail and excellent organizational and time management skills.

The role is based in Amsterdam with flexible working arrangements of up to 2 days per week remote.

What’s needed in order to do that:

• Provide general administrative support (telephone, memoranda, letters, proposals, charts, tables and other documents using various software packages)
• Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations. Develop detailed travel itineraries aligned with current schedules
• Take ownership of managers’ agendas - schedule appointments, monitor for overlaps, proactively resolve scheduling conflicts as they arise and prioritise issues to ensure effective time management, communicate agendas and respond to calendar changes as needed
• Provide backup support during holidays for the Executive Assistants to the SVP, Head of Capital Deployment Europe and the Prologis Europe President, working closely with them to ensure the team works collaboratively
• Schedule and coordinate meetings/Zoom/MS Teams calls internally and externally
• Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, presentations, coordination of venue reservations, meal orders, attendance confirmations, and interacting with attendees to address questions or issues during preparation calls and on the day
• Coordinate and manage team events, including invitations, venue sourcing, reservations, agenda coordination, and on-site logistics
• Provide support for event management including broker dinners and other team events
• Support and manage property tours
• Lead the completion and processing of expense forms for assigned team members.  Track corporate credit card payment schedule and ensures timely processing and payment
• Special projects as needed related to the capital deployment process
• Work closely with other support staff through cross-training and provide collaborative backup support, including holiday coverage for senior leadership Executive Assistants

Tell us if you’re ready:

• 3+ years' Administrative Support experience (experience supporting senior leaders in a corporate or B2B environment preferred)
• MBO or Associate’s degree preferred
• Ability to work well under pressure independently without the need for constant supervision
• Ability to multi-task and thrive in a fast-paced environment
• Excellent written and verbal communication skills
• Detail oriented with strong organisational skills
• Advanced proficiency in MS Word, MS Excel, MS Outlook, MS PowerPoint and CRM (Sales Force preferred)
• Ability to collaborate with colleagues within the team and across other departments globally and at all levels of seniority
• Ability to represent Prologis as the first point of contact with Customers, Vendors and other external stakeholders in a professional manner

#LI-EG1

People First

As a successful global enterprise, Prologis has never lost sight of what matters most - our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and dedicate both time and resources to leadership development. Our team is intentional about cultivating a culture rooted in diversity, equity, and inclusion so that everyone at Prologis feels a sense of belonging.

Employment Type:

Full time

Location:

Amsterdam, Netherlands

Additional Locations: