Office and Event Coordinator

You’re here to serve — and you wouldn’t have it any other way!

As an office and event coordinator at Gallup, you’ll ensure the smooth operation and welcoming atmosphere of our downtown Chicago office. Your proactive mindset, organizational precision and service-oriented approach will make you the go-to partner who keeps everything and everyone on track.

Strong communication skills, integrity and self-motivation to do excellent work will be essential to your success as you coordinate and execute office tasks, manage visitors and vendors, organize schedules and meetings, and support senior leaders and partners.

If you’re a hands-on, energetic team player seeking to join others on a mission to change the world, apply today.

What You’ll Do

• Serve as a welcoming front desk presence, creating a warm, professional environment for associates and guests and enhancing the day-to-day workplace experience
• Coordinate client and candidate visits, ensuring every in-office experience reflects Gallup’s premium brand
• Act as the primary liaison for building management and office vendors, coordinating maintenance, facilities and workplace services (e.g., plants and coffee)
• Ensure the office operates smoothly by maintaining supplies, coordinating mail and packages, and keeping all spaces organized and fully functional
• Plan and execute internal events and experiences, including town halls, trainings, social gatherings and community service activities, in partnership with office leadership
• Coordinate catering for in-office and client events, ensuring quality service and accommodating dietary needs
• Support Chicago office leadership with scheduling, expense reporting, coordination and other administrative priorities

Who We Want

• Service-minded partners who have the confidence, professionalism and dedication to support leaders, clients and vendors with whatever they need
• Self-directed achievers who thrive in a fast-paced environment, enjoy working with a variety of individuals and varying schedules, and love organizing information and tasks
• Proactive problem-solvers who take initiative, anticipate challenges and implement solutions
• Sophisticated communicators who quickly build rapport, ask smart questions and easily engage others in conversation
• Agile multitaskers who balance precision and adaptability to arrange every detail, adjust to evolving needs and meet simultaneous deadlines with excellence

What You Need

• Bachelor’s degree required
• At least two years of experience in administrative support, office management or operations coordination required
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook required
• Strong attention to detail and commitment to quality required
• Experience using AI tools to enhance communication, productivity and workflows preferred
• A commitment to working on-site at Gallup’s Chicago office up to five days a week required
• Eligibility to work in the U.S. required; this position is not eligible for employment visa sponsorship

What You’ll Experience 

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.

• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences. 

• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity and create an environment where it’s safe — and expected — to challenge the status quo. 

• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted