Administrative & Commercial Operations Assistant

     

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader that is creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow and learn, care for yourself and your family, be your true self, and live a full life. You will have access to:

• Career development with an international company where you can grow your dream career.

• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies by Fortune.

• A company recognized as one of the best big companies to work for and the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity - Administrative & Commercial Operations Assistant

This position works out of our UAE office in the Heart Failure division.

About Heart Failure division

In Abbott’s Heart Failure (HF) business, we’re developing solutions to diagnose, monitor and manage heart failure, allowing people to restore their health and get on with their lives.  

The Administrative and Commercial Operations Assistant provides administrative, operational, and commercial coordination support to HF division to ensure smooth execution of business activities across the region in a compliant manner. The role supports the GM and the commercial team

What You'll Do-

• Compliance & Policy Implementation: Support the implementation of ABT compliance policies across the MEATR region by translating corporate & regulatory requirements into practical processes and ensuring activities are executed in accordance with standards

• Activity Vetting & Compliance Review: Review marketing and commercial activities for compliance with local policies, ensuring promotional materials, events, and HCP engagements are validated and submitted for approval through Abbott systems

• HCP Engagement Documentation: Coordinate documentation related to Healthcare Professional interactions including speaker agreements, consulting arrangements, and hospitality records ensuring compliance with company policies

• Grants & Sponsorship Coordination: Support the review and coordination of grants and sponsorship requests ensuring funding is aligned with legitimate scientific and educational activities and compliant with MedTech requirements.

• Financial Coordination & Budget Tracking: Support Marketing and Finance in tracking budgets and expenses including invoice processing, vendor registration, and monitoring payment status in accordance with company procedures Documentation & Record Management: Maintain accurate documentation and records for events, engagements, and activities ensuring a complete audit trail and readiness for internal compliance reviews

• Third-Party Due Diligence Coordination: Coordinate third-party screening processes prior to engaging vendors, organizers, and partners ensuring alignment with Abbott ethical standards and compliance requirements.

• Administrative & Operational Support: Provide administrative support including calendar management, travel coordination, meeting logistics, and operational planning for regional commercial activities

Required Qualifications

Education:  Bachelor's degree Years of experience.

5-7 years of relevant professional experience in administrative coordination, sales support, or commercial operations.

Any industry-specific experience needed: Experience in the healthcare, medical device, or pharmaceutical industry is preferred

Other qualifications/certifications: Strong Org & Admin coordination skills. Proficiency in MS office, ability to manage multiple priorities, strong communication & stakeholder coordination skills, high level of professionalism, attention to details, ability to handle confidential information

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at abbott.com, on LinkedIn at https://www.linkedin.com/company/abbott-/, and on Facebook at https://www.facebook.com/AbbottCareers.

#LI-DNI

     

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

HF Heart Failure

        

LOCATION:

United Arab Emirates > Dubai : One JLT Jumeirah Lakes Towers, Level 1

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

Not specified

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Not Applicable