Personal Executive Assistant

Overview:

This role is an exciting opportunity for entrepreneurial, take-charge candidates who excel in both high-level administrative support and personalized lifestyle management. As the Personal Executive Assistant, you will provide comprehensive assistance to the CEO, ensuring seamless professional operations and an enjoyable lifestyle experience.

You will be responsible for coordinating executive outreach, overseeing special projects, and acting as a liaison to senior management. Additionally, you will manage personal and lifestyle-related tasks, including travel arrangements, concierge services, and research on a variety of topics to support the CEO and their family.

The ideal candidate is highly organized, detail-oriented, and able to exercise sound judgment in diverse situations. Strong written and verbal communication skills, administrative expertise, and the ability to manage multiple priorities in a fast-paced environment are essential. This position requires a proactive, resourceful, and discreet professional who thrives in an entrepreneurial setting. The Personal Executive Assistant will work closely with an assistant team and report directly to the CEO.

This is a hybrid position, and it is mandatory to be in the Flatiron office 2 - 3 times a week when the principal is on-site.

What You'll Do:

• Provide 24/7 concierge service and availability, including weekends and holidays
• Manage sensitive matters with a high level of confidentiality 
• Manage travel logistics including booking flights, transportation, and accommodations in addition to researching and creating travel itineraries
• Stay up to date on hospitality trends to execute prime reservations and provide recommendations
• Coordinate with other staff members, including the Principal’s Personal Assistant on any household and/or personal projects
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Use discretion, confidentiality, and good judgment to handle C-Level matters
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
• Prepare expense reports on a regular basis

What You Have:

• 5+ years of experience working as a Personal Assistant / Executive Assistant for high-net-worth individuals and/or families
• 24/7 concierge service experience required
• Lives in the New York City area
• Available to travel locally as needed
• Excellent verbal and written communication and interpersonal skills
• Strong organizational and time management skills with outstanding attention to detail and accuracy