Accounts Payable Assistant

Overview:

The Accounts Payable Assistant is responsible for supporting the day-to-day accounts payable operations for a senior living organization. This role ensures timely and accurate processing of invoices, payments, and vendor records while maintaining compliance with company policies and accounting procedures. The position works within the Workday financial system and assists with payment processing, vendor management, and year-end reporting including 1099 preparation.

Primary Duties and Responsibilities:

• Process and enter vendor invoices into Workday accurately and in a timely manner.
• Review invoices and supporting documentation to ensure accuracy, proper approvals, and correct coding.
• Investigate and resolve invoice discrepancies or vendor inquiries.
• Prepare and assist with weekly check runs and electronic payment processing.
• Print, prepare, and mail vendor checks.
• Maintain organized records of invoices, payments, and vendor documentation.
• Assist with the preparation and processing of annual 1099 forms.
• Monitor invoice aging and help ensure timely payments to vendors.
• Communicate with vendors and internal departments regarding payment status or invoice issues.
• Support month-end closing activities related to accounts payable.
• Ensure compliance with internal controls and company financial policies.
• Provide administrative support to the accounting team as needed.
• Perform other duties and special projects as assigned.

Qualifications:

• 1-3 years of Accounts Payable or accounting experience required.
• Experience using Workday Financials or similar ERP/accounting systems preferred.
• Strong attention to detail and high level of accuracy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong organizational and problem-solving skills.
• Proficient in Microsoft Excel and Microsoft Office Suite.
• Strong communication and interpersonal skills.

 

Skills & Characteristics:

 

• Exceptional attention to detail
• Strong analytical and problem-solving skills
• Familiarity with invoice workflow and approval processes in ERP systems
• Excellent communication and collaboration skills
• High level of confidentiality and data security awareness
• Ability to multitask in a deadline-driven environment

Work Environment:

• Typical office environment, with minimal exposure to excessive noise or adverse environmental issues. 
• Travel for meetings, industry conferences and partnerships, as needed
• Be able to occasionally lift and move objects weighing up to 10 pounds.

 

BENEFITS*

Health & Wellness

• Medical Insurance with free virtual doctor visits
• Vision & Dental Insurance
• Pet Insurance
• Life Insurance
• Employee Assistance Program (EAP) for personal and professional support

 Financial Security

• 401(k) Retirement Savings Plan with company match
• Paid Time Off (PTO) that accrues immediately from day one
• Paid Holidays for a healthy work-life balance
• Access to DailyPay, enabling you to access up to 100% of your earned wages on a daily basis
• Tuition Reimbursement up to $5,250 per year for ANY field of study
• Tuition Discounts through exclusive partnerships with the University of Cincinnati, University of Toledo, and Hondros College
• Employee-Sponsored C