Executive Assistant to the Heads of Financial Lines and Casualty, EMEA (f/m/x)

For over 100 years, we have stood worldwide for our expertise in insuring complex risks. In this spirit of partnership, we support our clients in facing an uncertain future with confidence. AIG has been active in Germany for 80 years, providing policyholders with local teams of experienced experts at four locations.

With us, you will not only become part of an ambitious team at one of the world's leading insurance companies, but you will also have the opportunity to be closely involved in shaping national and international risk transfers.

We are seeking an Executive Assistant (m/f/d) supporting the Head of Financial Lines EMEA and the Head of Casualty EMEA, based in Munich

The Executive Assistant will:

• Comprehensive calendar and time management for both managers, including scheduling, prioritizing meetings, and ensuring alignment with strategic priorities.

• Organization of internal and external meetings across multiple time zones, including preparation of agendas, meeting notes, and follow-up documentation.

• Coordination of travel arrangements (flights, accommodations, transfers, and itineraries) in compliance with company policies and cost efficiency guidelines.

• Logistical planning and support for quarterly leadership meetings, team gatherings, and offsite events within EMEA.

• Preparation and consolidation of presentation materials (PowerPoint, Word, Excel) for senior management and regional reporting.

• Acting as a single coordination point with internal support functions (HR, Finance, Communications, etc.) to maintain smooth regional operations.

 

What you’ll need to succeed

• Proven experience as an Executive Assistant, including confidence in and experience of dealing with senior management and external stakeholders

• A team player who is willing to engage with the team, help with other administrative duties and support within other areas as requested

• Proficiency in Microsoft Office, including a good level of Excel, PowerPoint and Word  

• Will have the ability to learn new skills quickly and use own initiative

• Highly organised individual with first rate secretarial skills

• A high level of attention to detail is a must

• A focus on producing accurate, high quality work

• Ability to respond to conflicting demands which may be on an urgent and ad-hoc basis, and prioritise workload appropriately

• Confidentiality and integrity is paramount

• Must be able to take a flexible approach to completing work tasks

• Fluent in German and English, both verbally as well as in writing 

Why we are the best choice:

We offer you diverse tasks and self-directed work in a digital and international environment with flexible working hours and smart working options. We operate in flat hierarchies with genuine opportunities for shaping your role. Teamwork is our top priority. Regular diversity and inclusion events, corporate benefits, and bike leasing round out our work environment. Additional benefits such as 30 days of vacation per year, paid leave on December 24th and 31st and a company pension plan are standard for us.

Have we sparked your interest? Then we look forward to receiving your application documents via our online application portal.

If you have any questions, please contact Hanna Gamper – Talent Acquisition at +49 (0) 69 97113 234.

#LI-AIG

At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of inclusion

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities.  If you believe you need a reasonable accommodation, please send an email to candidatecare@aig.com.  

Functional Area:

AS - Administrative Support

AIG Europe S.A. (Germany branch)