Executive Assistant to the CEO

About Sovrn

Every interesting company solves important problems for other people.  Sovrn is a Software and Data business that helps Open Web businesses be and remain independent.  We help them understand their business better, operate more efficiently, and make & keep more money.

• We believe in the freedom and free-flow of information.
• We believe the Open Web is the largest source of this information.
• We believe in helping Open Web businesses be and remain Independent.

Through Software products and Data solutions we help our customers:

• Understand their business better, so they can make better decisions
• Operate their business more efficiently, so they can invest in what matters most
• Make (and Keep) more money, so they control their own destiny

Overview

Our Executive Assistant plays a crucial role in providing a wide range of administrative and operational support to the CEO. This isn’t a typical 9-to-5 job; you’ll need to be flexible and available to meet the evolving needs of the business. You’ll have the opportunity to gain insights into all aspects of a rapidly growing mid-sized company, working closely with the CEO and the Leadership team.

What You’ll be Doing:

• Provide high-quality, dedicated support to the CEO.
• Efficiently manage the CEO’s calendar, prioritizing inbound requests and coordinating meetings with both internal team members and external partners.
• Proactively anticipate and resolve schedule conflicts, ensuring the CEO is well-prepared with necessary materials, reminders, and context for each meeting.
• Create and manage correspondences, reports, presentations, spreadsheets, and databases, as well as any other ad-hoc projects that arise.
• Handle all travel arrangements, both domestic and international, including booking flights, hotels, transportation, and dining.
• Organize, track, and manage financial matters, such as invoices, receipts, and expenses.
• Manage conference registrations, logistics, and material preparation.
• Coordinate Board meetings, Leadership off-sites, and all-hands meetings.
• Assist in managing conference room bookings.
• Provide administrative support to the Leadership team as needed.
• Welcome guests, guide them to their meetings, and occasionally handle lunch orders and pickups.
• Plan and execute company events, including the Holiday Party, Summer Party, Gather and Give, and other company-wide gatherings.
• Manage relationships and contracts with vendors, service providers, catering companies, and property managers.
• Manages office hospitality needs, including ordering meals, stocking snacks, and preparing spaces for meetings or team gatherings.
• Coordinates logistics for in-office gatherings and executive lunches.
• Ensures office spaces are tidy, stocked, and guest-ready.

The Successful Candidate Will Have:

• Prior experience supporting a chief executive at a high-tech company.
• Strong organizational skills, with the ability to handle and prioritize multiple tasks while paying close attention to detail.
• Clear, concise, and engaging written and verbal communication.
• Demonstrates the ability to prioritize inbound requests by evaluating their potential business impact, ensuring that urgent and high-impact tasks are handled promptly while maintaining overall efficiency and organization.
• Ability to maintain a high level of confidentiality and handle highly sensitive data and information.
• Proficiency in using GSuite products (Google Calendar, Gmail, Google Drive, Docs, Sheets, Slides, Hangouts), Slack, EOS, and Microsoft Office (PowerPoint, Excel, and Word).
• Strong problem-solving skills with a creative approach.
• Dangerously curious and not afraid to ask questions.
• A willingness to learn, which is the single mos