Distribution Material Coordinator

Are you interested in working directly for a single sponsor while having the security and additional career opportunities that working for a global CRO can bring? Our team says it’s the best of both worlds…

ClinChoice is searching for a Distribution Material Coordinator to work with one of our partner pharmaceutical companies. This is a full-time (1 FTE), permanent position to be hybrid at our client’s site in Mont Saint Guibert for 2 days per week.

ClinChoice is a global full-service CRO with a strong focus on quality, professional development and supportive culture. As a client-facing role, we are looking for confident candidates with the ability to work independently whilst establishing a high-trust environment with the client counter-parts.  

The Distribution Material Coordinator will ensure that clinical trial materials are delivered to patients on time and in optimal condition worldwide, leveraging a network of third party distribution partners. This role will support the approval of new drugs by ensuring robust documentation and addressing any patient risk. In addition, they will be responsible for the compliant and timely movement of clinical trial materials, from initial reception at the distribution hubs, through transfers to other hubs or depots, and finally to clinical sites. This will include overseeing material management during all hub/depot operations.

 

Main Job Tasks and Responsibilities:

 

• Oversee all operations performed by hubs/depots, including reception, shipments, labelling and inventory management, in partnership with Quality, Clinical, and hub/depot teams.
• Collaborate with cross-functional teams to understand delivery schedules and priorities, ensuring timely fulfilment at hubs/depots.
• Monitor SAP/KorberOne delivery lists, resolve shipment issues, and conduct investigations as needed.
• Approve Quality Notification Forms from Collaboration Partners and create internal records per procedural requirements (e.g.: external deviations, CART, distribution complaints, change controls).
• Keep accuracy and consistency across SAP, KorberOne, and IWRS systems, addressing system message or interface issues.
• Participate in the creation, update, and training of clinical trial distribution processes.
• Maintain distribution networks diagrams and P-Info records.
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