Student Affairs Administrative Support Specialist, Senior

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

Working Title:

Student Affairs Administrative Support Specialist, Senior

Institution:

Century CollegeOffice & Admin Specialist Sr

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

White Bear Lake

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$22.23 - $31.68

Job Description

This position supports the Student Affairs administrative office, including the Student Affairs deans and their areas of responsibility. Typical tasks would include developing administrative procedures, corresponding with students, taking meeting notes, arranging appointments, as well as engaging in research, data collection, and reporting areas assigned to the Student Affairs deans.  This position initiates and coordinates a wide range of activities in support of the Academic Warning/ Suspension/Probation and Readmission Processes, Student Conduct Process, Harassment and Discrimination Investigations, Sexual Violence investigations and the Behavior Intervention and Threat Assessment team (BITA). 

Position Responsibilities

• Provide administrative support for student affairs to ensure effective and efficient workflow in the division.

• Initiate and coordinate a wide range of activities in support of the Academic Affairs and Financial Aid Appeal Suspensions, Appeal and Readmission processes.

• Under the direction of the Conduct Officer and Title IX Coordinator, initiate and coordinate a wide range of activities in support of the Student Conduct process, Behavioral Intervention and Threat Assessment team (BITA), as well as Harassment, Discrimination, and Sexual Violence investigations.

• Assist with the communication and marketing of projects, initiatives, and services under the Students Affairs deans.

Salary Range:

$22.23 - $30.09/hour

(DOQ – Salary Placement will be done at time of hire.)

Minimum Qualifications

• Exceptional customer service skills with the ability to assess customer’s needs, maintain service quality standards, resolve concerns with tact, empathy, and diplomacy, and gather information courteously and effectively even in challenging situations.

• Communication Skills sufficient to speak, write, and edit materials, including correct spelling, punctuation and grammar, to ensure the accuracy and completeness of oral communication and written materials, including the ability to communicate clearly and professionally with internal and external customers by phone, e-mail, and in person.

• Advanced proficiency with Microsoft 365 including Outlook, Word, Excel, PowerPoint, OneDrive, Teams, and related applications with the ability to use these tools to research, organize information, communicate effectively and produce high-quality output.

• Math or bookkeeping skills sufficient to maintain accurate financial records, monitor budgets and cost centers, and prepare requisitions, purchase orders, purchasing documentation, and contracts.

• Ability to analyze a variety of data, select relevant information, and integrate into meaningful responses and reports.

• Ability to research a variety of topics and summarize information into clear and concise correspondence and reports.

• Development of administrative and programmatic procedures – Ability to document and improve processes and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operations.

Preferred Qualification 

• Associate degree or higher

• At least three (3) years of experience in a mid-to-high-level administrative assistant role.

• Excellent organizational and problem-solving skills and the ability to prioritize workload, meet required deadlines, initiate, and follow up on activities independently.

• Demonstrated ability to be flexible, adapt, and respond appropriately as priorities and tasks shift.

• Ability to communicate and meet the needs of a diverse population.

• Knowledge of policies, procedures and guidelines set by Minnesota State and Century College, especially related to Student Affairs.

• Experience with student information systems, specifically ISRS or Workday.

• Experience with Customer Relations Management systems, specifically Starfish.

• Experience with confidential conduct management systems, specifically Maxient.

Other Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held. 

This position requires successful completion of employment references and a driver’s license background check. 

Work Shift (Hours / Days of work)

Monday – Friday 8:00am – 4:30pm

Telework (Yes/No)

Yes - *Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process.

Application Procedure

To bid on this position, an employee of Century College must currently work in an Office & Administrative Specialist, Senior position in a different work area or different shift.  To bid, please submit a written request (email is sufficient) to Kim Claggett, in Human Resources.

Internal Applicants - Please make sure your application materials reflect how your name appears in Workday.

All current Century College and Minnesota State employees will need to log into Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub. Employees may also search for “Browse Jobs – Employees” in Workday via the search bar at the top to view open positions.

External Applicants - Please make sure to use your legal name on your application materials.

Applicants not currently employed by Minnesota State can access the career site to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. This does include other state of Minnesota employees who work for agencies other than Minnesota State.

Please upload the following documents to your application.

• Cover letter/letter of interest

• Current resume

You can upload the required application documents under the cover letter/resume section with a maximum total of 5 documents. If you have more than that then they will need to combine documents to upload. Photographs do not download with the rest of your application documents, so please make sure all your documents are PDF or Word documents.

These documents should be word documents or PDF (no jpeg) and are required for your application to be considered complete so not attaching all the required documentation will not allow you to move forward in the process.

Candidates having issues with job applications (i.e., unable to apply) or needing accommodations can email: careers@minnstate.edu . Inquiries about application status or general questions about the position should be directed to jobs@century.edu

For additional information about the application process, go to our Employment page on our main Century College site, https://www.century.edu/home/employment/, click on Current Employment Opportunities for more information

About

Century College is a 2-year community and technical college in White Bear Lake, Minnesota. As one of the largest two-year colleges in Minnesota, we serve nearly 18,000 credit and non-credit students every year.

We offer degrees, diplomas, certificates, and courses in general education and transfer, business, human services, health sciences, technology, engineering, applied design, industrial, and non-credit workforce training.

With various student support and student life opportunities, including athletics, student clubs and organizations, campus theatre, Multicultural Center, LGBTQ Center, Veterans Center, and much more, Century College provides a welcoming and vibrant campus community.

As a “community” college, we care about our locality. We are engaged, connected, and a resource within our local communities, including K-12 and workforce/industry partners.

Century College. Discover What’s Next!

To learn more about Century College or Minnesota State, visit https://www.century.edu/ or www.minnstate.edu

For questions, please contact Century College Human Resources at jobs@century.edu

Notice of Annual Security Report Availability: Century College is committed to assisting all members of our community in providing for their own safety and security.  The Annual Security Report is available on the Century College Department of Public Safety website at https://www.century.edu/home/public-safety   If you would like to receive a paper copy of the Annual Security Report which contains this information, you can contact the Century College Department of Public Safety on East Campus room E1411 or by calling 651-444-2910.

Link to Century College’s Non-Discrimination Statement

https://www.century.edu/about/non-discrimination-statement

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.  We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

05-06-2026

Position End Date:

Open Date:

04-06-2026

Close Date:

04-14-2026

Posting Contact Name:

Kim Claggett

Posting Contact Email:

kim.claggett@century.edu