Sr. Specialist, Project Administrator

Confirmed live in the last 24 hours

Scout Motors

Charlotte, North Carolina, United States

Remote

Posted April 5, 2026

Job Description

Here at Scout Motors, we're carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and trucks and will do so once again.

But Scout is more than just a brand, it’s a legacy steeped in a culture of exploration, caretaking, and hard work.

The Scout brand is all about respect. Respect for the past and the future by taking an iconic American brand that hasn’t been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. Respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute. And respect for our customers by developing two powertrains that meet their requirements — an all-electric powertrain as well as the Harvester™ range extender powertrain which includes a built-in gas-powered generator with an estimated 500 miles of combined range.

At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. What makes a Scout employee? Someone who is a visionary and a leader, who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion.

Join us at Scout Motors and be part of shaping the future of transportation. If you're ready to drive change and make history, apply now!

What you’ll do

Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following:

Work closely with architecture, preconstruction, and construction team members to build project plans for all projects within the retail operations ecosystem.
Assist project management teams with document control and general project administration tasks include drawing/file management, contract organization, schedule creation/updates, internal reporting documents, cost reporting, internal budget updates.
Prepare and process project contracts, purchase orders, change orders. Work with purchasing, finance, accounting, and legal teams as needed to onboard new vendors into the purchasing system.
Assist with budget creation and tracking, verify vendor invoices, process payments with accounting, produce project cost reports.
Assist project management teams with coordination of project meetings and follow-up items.
Assist project management teams with organization and maintenance of project schedules.
Work with Scout PMO on project task tracking for items requiring completion within the Scout organization (coordination with IT, EHS, Insurance, Operations, AfterSales, etc).
Complete final project documentation, including close-out documents, warranties, operations manuals, maintenance agreements, occupancy documents, final cost reports. Work with Facilities Management team to ensure smooth handover of sites to Operations and FM team members.

Location & Travel Expectations:

This role may be based out of the Scout Motors corporate headquarters in Charlotte, NC.
This role requires 4-5 days per week in the office, with regular in-person meetings and events.
Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time.

What you’ll bring

We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here's what else you'll bring:

Bachelor’s Degree from accredited degree program in Construction Management, Business Administration or related field, and minimum of 8 years of preconstruction or construction experience required, or equivalent combination of education, training, and experience.
Thorough understanding of drawings and specifications, general contract and subcontract documents.
Thorough knowledge of construction cost, scheduling, estimating

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