Office Administrator

Who are we?

ElectronX™ is the first U.S.-regulated, direct access electricity derivatives market, offering financial products to address volatile short-term price exposure to electricity. With offices in Chicago and New York City, ElectronX is building the missing financial infrastructure and risk management tools necessary to smooth the path for U.S. energy production, diversification and grid expansion in a time of rapidly increasing power demand.

ElectronX is a venture capital-backed startup supported by premier VC partners including Innovation Endeavors, Systemiq Capital, Equinor Ventures, Shell Ventures LLC, DCVC, Amplo, BoxGroup and Lightning Capital.

Who are we looking for?

As a fast-growing company in the highly competitive, quantitative capital markets industry, ElectronX values candidates who are resourceful, curious and adaptable to change. Our cultural focus on innovation requires collaborative and entrepreneurial teammates with the intellectual grit necessary for near- and long-term success.

As Office Administrator, you’ll support ElectronX’s executive team as needed, while keeping our Chicago and New York offices running smoothly. This role sits at the center of a fast-paced, high-stakes startup where your ability to anticipate needs, exercise discretion, and execute flawlessly will directly enable our leadership. You’ll keep both offices running smoothly so the team can stay focused on what they do best.

What will you be doing?

Office Administration

• Vendor management: Manage office supplies and vendor relationships for both the New York and Chicago offices

• Office experience: Ensure the office is a productive, welcoming place to work — coordinating team meals and keeping the space well-stocked so the team can stay focused on their work

• Corporate events: Plan and coordinate periodic corporate events, including meetings and team-building activities

• Event logistics: Manage event logistics, such as venue selection, catering, transportation, and technology needs

• Workplace operations: Set new hires up for a great first day — building access, IT, and the welcoming details — and partner with IT and building management to keep both offices secure, accessible, and equipped so the team never has to worry about the basics

Supporting the Executive Team

• Calendar assistance: Helping the executive team flag and resolve calendar conflicts so their time goes to high-priority work

• Travel coordination: Assisting when needed with travel itineraries, accommodations, and logistics for the executive team

• Expense management: Track and reconcile expenses for the executive team on an as-needed basis

• Ad-hoc projects: Lead and execute special projects as assigned, demonstrating initiative and independent problem-solving

What we need from you

Essential Experience

• Bachelor’s degree

• Five years of administrative assistance experience in a fast-paced environment

• Exceptional organizational and time-management skills with strong attention to detail

• Strong written and verbal communication skills

• Proficiency in Google Workspace

• Ability to multitask and prioritize effectively

• Occasional availability outside of normal business hours

The Right Mindset

• Ownership mentality: You take full responsibility for your work from conception to production

• Discretion: You bring a high level of professionalism and treat sensitive information with the discretion it requires

• Anticipation: You proactively anticipate the needs of the executive team and the offices, identifying problems and solving them without waiting to be asked

• Service-oriented: You take pride in making other people effective; your wins are measured by the time and energy you save the people you support

• Detail-obsessed: You catch the small things others miss: an expired badge that needs renewing, or missing attendees on meeting invitations

• Resourceful: When you don’t have an answer, you find one — asking the right person, learning a new tool, or piecing together information from multiple sources

Nice to Have

• Experience with Ramp

• Experience with Slack

• Prior experience in fintech, financial services, or another regulated industry

• Prior experience supporting senior leadership

Benefits

• Health, vision and dental insurance

• 401(k) match

• Supplemental health and disability insurance

• Unlimited vacation

• Parental leave

Equal Opportunity Statement:

ElectronX is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

This position is not eligible for immigration sponsorship.