Administrative Support Specialist

Job Profile:

Administrative Support Specialist 2

Job Family:

Administrative Support

Time Type:

Full time

Max Pay – Depends on experience:

$55,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The School of Technology for Public Health, Downtown Phoenix Campus, seeks an Administrative Support Specialist to perform complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence in support of high-level executives in the department.

Salary: $55,000

Essential Duties:

• Manage executive calendars; schedule meetings and coordinate travel

• Primary point of contact for incoming calls to the Dean’s Office of the School of Technology for Public Health; screens and routes calls as appropriate

• Distribute mail, order office supplies, and process P-card purchases and reconciliations

• Compile, prepare, and maintain background materials for meetings, events, and travel; coordinate and track follow-up actions

• Schedule and organize guest visits, including creating agendas and coordinating with external partners

• Assist with guest travel, including coordinating flights, hotels, and other accommodations

• Independently compose correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues

• Organize and coordinate leadership events, including luncheons, off-site meetings, and other events supporting the School of Technology for Public Health

• Demonstrate a high level of accuracy and attention to detail

• Regularly adapt to changing priorities, including resolving conflicts as needed

• Conduct regular review of completed tasks

• Provide backup support to other staff in the office

• Work under the supervision of the Dean’s Executive Assistant

• Work both independently and within a structured team environment

• Exercise judgment within established practices and policies to determine appropriate action

• Use an ASU or personal vehicle to travel between campuses

• Participation in professional development opportunities provided by ASU HR

• Monthly check-in meetings with supervisor regarding goals and professional development

• May provide guidance and support to student workers as needed

• Perform other duties as assigned

Desired Qualifications:

• Experience providing administrative support to high-level executives

• Experience creating and maintaining record-keeping systems, databases, and spreadsheets

• Experience coordinating travel reservations and itineraries

• Experience scheduling and managing electronic calendars

• Strong customer service skills

• Ability to work autonomously with minimal supervision

• Strong multitasking and organizational skills

• Ability to develop and maintain effective working relationships

• Ability to track, compile, and distribute reports

• Experience ordering and tracking department supplies

• Ability to clearly communicate and  perform essential functions

• Ability to work collaboratively across departments and with diverse populations across the university

• Ability to respond promptly and effectively to emergency situations, exercising sound judgment, following established protocols, and coordinating with appropriate personnel as needed

• Knowledge of basic project management and organizational practices

• Proficiency with Microsoft Office (Excel, Word, Visio, Outlook, PowerPoint), Google Workspace (Docs, Sheets, Drive, Forms), and Workday

• Proficiency in computer use, including extended periods of screen time and use of keyboard and mouse

• Ability to operate standard office equipment, including calculator, telephone, printer, fax, and copier

Working Environment:

• This full-time position requires availability Monday–Friday, 8:00 AM – 5:00 PM

• Primary work location is the Downtown Phoenix campus, with potential presence required at other campuses or off-site locations 

• This position will be stationed at the front desk of the Dean’s Office

• Activities are performed in a climate-controlled office environment with extended periods of sitting, typing, and computer use

• Regular use of standard office equipment, including computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone, and related technology

• May occasionally lift and carry office supplies and various items required for event set up and tear down.

• May work in confined or shared spaces with exposure to varying temperatures

• Possible exposure to standard office chemicals (e.g., cleaning supplies, printer toner)

Department Statement:

The School of Technology for Public Health at ASU is pioneering a new field that re-imagines public health infrastructure for the 21st century by creating more integrative, responsive and resilient systems to protect the health of people in Arizona and beyond.

Designed in collaboration with national leaders and informed by listening sessions with local communities and health departments, the School is the first-of-its-kind in the nation to train students who are bilingual in public health and technology. By teaching students to be “technofluent,” the School serves as a catalyst to build and deploy the products, programs and systems needed to shape the future of public health this decade and beyond.

As part of ASU Health’s dynamic, innovation-driven ecosystem, the School integrates public health, engineering, data science, design thinking and community-engagement to develop leaders who will transform health systems, advance equity and drive impact at scale. Currently located on ASU’s Tempe campus, the school will be headquartered on the Downtown Phoenix campus with operations transitioning in Spring 2026.

Join us as we build the future of public health — where technology and humanity converge to protect communities, improve outcomes and re-shape what it means to keep people healthy.

Driving Requirement:

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$20933.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.