Finance and Administration Manager

JOB TITLE: FINANCE & ADMINISTRATION MANAGER , GERMANY

LOCATION: MUNICH – travel to Cologne on a quarterly basis

DIRECT MANAGER: MANAGING DIRECTOR, GERMANY

Part time role: 50 to 60%

OVERVIEW OF ROLE:

The Finance & Administration Manager is responsible for the financial and operational efficiency, ensuring compliance with German accounting standards, tax laws, and regulations. This role involves overseeing financial transactions, accurate reporting, managing tax filings, payroll processing, supplier invoicing, and maintaining overall compliance with local regulations and internal policies.

This is a part-time position, in the office three days a week, on a 12-month contract.

RESPONSIBILITIES WILL INCLUDE:

Administration & Operations

• Procurement - Ensure all supplier invoices are processed via Concur / SAP, ensuring compliance with the procurement policy and VAT regulations.

• Payments - Review request and approval of supplier payments (coordination with AP team), ensuring timely payments of suppliers, release supplier payments at bank

• Payroll – Liaise with HR London Team and payroll team to ensure timely execution of payroll and compliance with local payroll reporting, release payroll payments at bank

Financial Management

• Accounting – Liaise with European finance team to ensure that documents related to monthly balance sheets and P&L, including accruals, prepayments, and taxes are recorded - ensuring that all balance sheet accounts are correctly updated by quarter-end and year-end.

• Accounting - Liaise with external accounting firm to ensure statutory financial statements are prepared and submitted timely

• Budgeting – Prepare and submit Budget and Forecast in Pigment (with support from the European Finance team)

• Cash Flow Management – Review cash level on a daily basis and manage funds from / to the Cash pool

• Internal Process – optimize internal process

Tax Management & Fiscal Compliance

• VAT - Liaise with London Tax team to ensure timely and accurate VAT reporting, including filing VAT returns annually and monthly filings.

• Corporate Tax - Liaise with external accounting firm for timely submission of the annual tax declaration , and for the review of correspondence with tax authorities

• Corporate tax – Prepare and submit Quarterly tax package to Corporate tax group

Governance & Compliance

• Ensure legal and tax compliance, risk management, and serving as the main point of contact for auditors and banks.

• Collaborate with tax consultants for ongoing tax compliance and to assist with transfer pricing documentation.

• Report any compliance or legal matters to Internal compliance and legal team

PROFILE:

Key Experience:

• Skills & Tags

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