LN Concerts, Executive Assistant

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

WHAT THIS ROLE WILL DO

• Provide daily support to the regional promoter, which includes but is not limited to:
  • Schedule and calendar upkeep
  • Communicate with the regional team in all departments (finance, production, marketing, talent, ticketing)
  • Book travel and process associated reimbursements
  • Heavy phone and email traffic
  • Office ops schedule upkeep
  • Research and prepare the leader for specialized meetings and industry functions
  • Field general inquiries and redirect to the regional promoter as needed
  • Manage monthly expense reports
  • Research and prepare various high-level projects as needed (yearly business plan, annual reports, quarterly organization-wide presentations and events, etc.)
  • Process ticket request forms
  • Plan and execute off-site meetings, venue visits, and division events and retreats
• Provide general administrative duties, which include but are not limited to:
  • Receive/sign for UPS/FedEx deliveries
  • Prepare spaces for meetings, ordering materials, lunch, etc.
  • Draft, issue, and execute artist contracts; review and execute third-party license agreements with regional venues
  • Contribute to process improvements and operational efficiencies across the team
• Facilitate the booking process for the regional promoters’ venues
  • Place holds and manage venue calendars
  • Research artists’ market history and listenership
  • Communicate show information with internal and external partners across key stages of the show lifecycle, including confirmations, announcements, on-sales, etc.
• Contract management
  • Coordinate with the leader, finance, and legal to review expiring venue agreements prior to the renewal period.
• Provide support to the Finance team by submitting final finance reports for shows, completing monthly forecast reports, and managing all show files
• Develop and maintain venue one-sheets, region-wide information, and contact lists for presentations, proposals, and other deliverables.
• Some travel required
• Complete other duties as assigned

WHAT THIS PERSON WILL BRING

• Strong verbal/written communication, phone etiquette, computers (ROME, Microsoft Word, Excel, and PowerPoint), or similar programs.
• Ability to engage in positive interaction with co-workers, executives, and high-level industry professionals; prioritize, organize, problem solve, follow up, communicate, and diffuse possibly volatile situations with tact
• Ability to multitask daily, be organized, detail-oriented, self-driven, forecast issues, and handle last-minute projects to meet deadlines.
• Hlose attention to detail, especially in contracts, deal terms, and other financial documents.
• Proficient typing skills required (ability to type 60 wpm)
• A minimum of one year of experience as an assistant with industry-related experience
• Passion for live music
• High school diploma or associate’s degree required

BENEFITS & PERKS

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH: 401(k) program with company match, stock reimbursement program

FAMILY: New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support

CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

OTHERS: Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. 

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. 

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

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Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.