Site Contracts Negotiator

Site Contracts Negotiator - Poland - Home or office based

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Site Contracts Negotiator II at ICON, you will play an important role in getting clinical trials up and running by negotiating Clinical Trial Agreements (CTAs) and site budgets directly with investigator sites in Poland.

You will independently manage contract negotiations across a portfolio of clinical studies, working closely with Polish sites, sponsors, and internal teams to reach timely, commercially sound, and compliant agreements.

What You Will Do:

• Negotiating Clinical Trial Agreements (CTAs), amendments, and site budgets directly with investigator sites in Poland.
• Managing negotiations in Polish and English, adapting your communication and approach to different site and stakeholder requirements.
• Reviewing and negotiating contract language in line with sponsor requirements, internal guidance, local regulations, and site feedback.
• Managing a portfolio of contracts simultaneously, tracking progress and proactively resolving issues that could delay study start-up.
• Partnering with Legal, Finance, Study Start-Up, and project teams to resolve contractual and budget-related matters.
• Maintaining accurate documentation of negotiations, approvals, and executed agreements within relevant clinical trial systems.
• Identifying opportunities to improve contracting processes, templates, and ways of working.
• Sharing knowledge and best practices with colleagues and supporting less experienced team members where appropriate.

Your Profile

• Fluent Polish and English are essential, as you will negotiate contracts and budgets directly with investigator sites in Poland.
• Bachelor's degree in law, business, life sciences, or a related field, or equivalent relevant experience.
• Previous experience in site contracting, contract negotiation, contracts administration, or a comparable role, ideally within a CRO, pharmaceutical, biotechnology, or healthcare environment.
• Understanding of Clinical Trial Agreements and/or site budget negotiations.
• Strong negotiation and stakeholder management skills, with the confidence to navigate contractual discussions and reach effective solutions.
• Ability to independently manage multiple negotiations, priorities, and deadlines.
• Strong attention to detail combined with a practical, solution-focused approach.
• Collaborative mindset and ability to work effectively with cross-functional and international teams.

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Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.

Are you a current ICON Employee? Please click here to apply