Executive Assistant To The CEO

Linus Health is a Boston-based digital health company focused on transforming brain health for people across the world. By advancing how we detect and address cognitive and brain disorders – leveraging cutting-edge neuroscience, clinical expertise, and artificial intelligence – our goal is to enable a future where people can live longer, happier, and healthier lives with better brain health.

About The Role:

We are looking for a reliable, experienced, and task-oriented EA with a proven track record. The ideal candidate is highly self-motivated, professional, organized and capable of managing their workload and prioritizing tasks in a faced paced environment. The role is a "gatekeeper" to our CEO and a reflection of him both internally and externally. Additionally, you will be the first point of contact for everything that goes through the CEOs office. While we are 100% remote, we are looking for someone to be Boston based in order to be able to meet with our CEO in person as needed. While Boston based is a strong preference, we do need this person to be based in EST if you are not currently in the Boston / Greater Boston area.

What You’ll Do:

• Completes a broad variety of professional and personal operational tasks for the CEO including managing an extremely active calendar of appointments; composing and preparing correspondence that are oftentimes confidential (eventually, after trust is built, responds on behalf of the executive); answers calls, arranges travel plans, itineraries, and agendas.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway” role, creating win-win situations for direct access to the CEO's time.  
• Triage the barrage of information, challenges and background noise that the CEO is bombarded with (this will take time).
• Determine what the CEO needs to know and what he does not.  
• Oftentimes requests that come in may need action, just not from the CEO.
• It’s up to the executive assistant to determine how to best respond and redirect these requests so they are resolved without hitting his desk.
• Anticipate which requests will likely bubble up again or who may look for other routes to get to the CEO, so you can prepare him just in case.
• Anticipates the needs of the CEO and strives to provide services or products before being requested.
• Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep he/she well informed of upcoming commitments and responsibilities (both personal and professional), following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Interacts professionally with executive assistants of other high level executives in other organizations.
• Prep for BOD meetings - once agenda is agreed upon, liaise with legal to prepare consent(s), solicit appropriate content from internal stakeholders for final review by CEO/COO/Legal..
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting personal correspondence, emails, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Act as liaison for CEO between C-Suite and Senior Management.
• Maintains discretion and confidentiality in relationships.

About You:

• 10+ years in a similar EA type role supporting "C level executives
• Healthcare, Biotech, Pharma and/or digital health experience
• Ability to inspire trust and loyalty given the amount of exposure to confidential information
• Confidence in ability to act as a Gatekeeper on behalf of the CEO - proven ability to deter others who want direct access to CEO but perhaps the topic should be resolved by someone else
• Ability to pivot and adapt to changing circumstances
• Problem solving ability and organizational skills
• Excellent platform presentation skills, interpersonal skills, as well as excellent written and verbal communication skills. Politically savvy and an excellent communicator
• Results driven