About the role
ICF NEXT is looking for a Contracts Administrator to join its team and play a key role in ensuring the accurate, timely, and compliant management of contractual documentation. This role sits at the intersection of contract administration, business support, and stakeholder coordination, requiring strong organisational skills, attention to detail, and a proactive mindset. Please note that this concerns a temporary contract.
Key Responsibilities
- Prepare, review, and coordinate the authorisation and signature process for official documents, including contracts, amendments, and formal correspondence, in line with internal policies and procedures.
- Ensure the accuracy and completeness of all administrative information prior to signature.
- Coordinate the delivery and receipt of contractual documents with clients and delivery service providers, both electronically and by post.
- Classify, archive, and maintain original documents in accordance with company standards, ensuring both electronic and physical records are up to date and easily retrievable.
- Maintain and organise electronic contract files across relevant systems, including the Contracts Library on SharePoint.
- Populate, update, and monitor the Contracts Tracker; produce reports as required and track price indexing and other amendment-related requests.
- Provide administrative support to the Business Development team as needed.
- Liaise with internal stakeholders and external clients to clarify contractual or administrative queries.
Professional Skills
- Highly structured and detail-oriented, with a strong focus on accuracy and quality.
- Proven ability to manage multiple tasks simultaneously and to identify, escalate, and resolve issues effectively.
- Strong organisational skills with the ability to prioritise and meet deadlines.
- Comfortable handling sensitive and confidential information with discretion and professionalism.
- Excellent working knowledge of Microsoft Office tools, particularly Excel, Word, and PowerPoint.
Personal Skills
- Proactive and solution-oriented mindset, with a willingness to learn and adopt new ways of working.
- Strong team player with good listening and collaboration skills.
- Clear and effective oral and written communication skills in English.
Right to Work, Location & Sponsorship (Belgium)
We welcome applications from candidates based in any country. This role is in Belgium, and successful candidates must:
Have the legal right to work in Belgium, or be eligible for sponsorship on a case-by-case basis, and
Be physically located in Belgium by Day 1 of employment (or shortly before your start date).
Please ensure you can meet the right-to-work and location requirements or would qualify for sponsorship where applicable.
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Working at ICF
ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.
However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at candidateaccommodation@icf.com. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.
Aplyr's read
ICF International is a consulting powerhouse focusing on energy, environment, and public health, attracting experts in technology, policy, and management.
What's promising
- •ICF offers diverse roles across sectors like energy and public health, appealing to specialists.
- •The company is involved in impactful projects, such as hazard mitigation and cybersecurity.
- •ICF's global presence provides opportunities for international career growth and exposure.
What to watch
- •ICF's work often requires niche expertise, limiting roles for generalists.
- •Some positions require security clearance, restricting applicant eligibility.
- •The company's hybrid roles may not suit those preferring fully remote work.
Why ICF International
- •ICF's focus on sectors like cleantech and energy analytics sets it apart in consulting.
- •The company engages in specialized projects like load management and threat detection.
- •ICF's combination of policy and technology consulting is distinctive in the industry.
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About ICF International
ICF is a global consulting services company that provides a wide range of services in areas such as technology, management, and policy, focusing on sectors like energy, environment, and public health.
