Receptionist

Receptionist - Temporary to Permanent 

New York

Opportunity

Brunswick Group’s New York Office is seeking a highly organized, approachable, collaborative and ambitious Receptionist. In this role, you will coordinate with the Administrative Team and the broader business to manage the office’s switchboard, interface with clients, and coordinate and support daily operations at our New York office.

** This role requires onsite support Monday through Friday between the core hours of 8:00am-6:00pm ET, with flexibility before and after depending on the needs of the office**

About the Role

Duties and Responsibilities

• Manage incoming calls, including phone screening, call re-direction and message handling
• Oversee the visitor management system and issue visitor passes
• Schedule and manage conference room reservations
• Maintain a professional, tidy and welcoming reception area at all times
• Greet visitors in a gracious manner by welcoming, directing and announcing them appropriately
• Collaborate with the administrative team to develop and improve operational procedures
• Maintain strong internal relationships with the New York, U.S. and international Brunswick teams
• Receive, organize and unpack deliveries and shipments of office materials
• Maintain continuous dishwasher operation throughout the day
• Monitor conference rooms throughout the day to ensure cleanliness and remove perishables left from meetings
• Assist with catering set up and breakdown for client and team events
• Offer support/back-up coverage to other administrative staff as needed
• Perform related duties as assigned

What We're Looking For

Knowledge, Skills, and Abilities

• 1-3+ years of administrative or customer service experience in a fast-paced, confidential, client-driven professional services environment
• Strong written and verbal communication skills
• Ability to work both independently and collaboratively within a team
• Strong organization skills, with the ability to prioritize and manage multiple requests
• Ability to make thoughtful decisions under pressure
• Proactive communication, solutions-oriented, willing to take on new challenges
• Bachelor’s Degree preferred
• Intermediate to Advanced software skills (Microsoft Word, Excel, PowerPoint for PC, Windows 2000, Internet)

Ideal Candidate

• International wok experience or knowledge
• Multi-lingual
• Familiarization with and knowledge of the New York area

**Physical requirements may include the ability to lift and move boxes weighing up to 40 lbs. **

Why Join Us

Whether you are joining a client facing team, a core services team, or starting out on your professional career journey, joining Brunswick unlocks a range of exceptional employee benefits to support your financial future, health and wellness, family and community and continuous professional development.

Full-time, permanent employees are eligible for the following compensation and benefits package: 

Base Pay: The annual base compensation range for this role is $60,000 - $70,000. The base pay offered will be determined by factors including experience, skills, training, office location, certifications, and education.

Bonus Eligibility: Annual discretionary bonus contingent upon individual and firm-wide performance.

Benefits: Medical, Dental, and Vision insurance. Disability insurance. Employee assistance program. Flexible spending account. Health savings account. Life insurance. Commuter Benefits. Generous Paid Time Off: 25 vacation days and 10 days sick leave, as well as 11 paid company holidays. Firm-sponsored 401(k) Plan with 3% automatic company contribution of base and bonus with an additional 1.5% profit share– immediate vesting. Career training and development opportunities. Employee discounts.

Office Policy: At Brunswick, our wo