Legal Administrative Assistant

As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide a broad range of legal administrative support to attorneys as well as overflow/back-up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world class” service to internal and external clients.  

This hybrid role requires in-office presence in our New York office at least three days a week with a fourth onsite day every other week.  

Responsibilities  

• Maintain organized paper and electronic files; design and implement organizational systems where appropriate
• Coordinate and modify complex travel arrangements (including international) as directed
• Prepare expense reports
• Photocopy and scan materials as needed
• Prepare all materials related to the firm’s billing process in an efficient, timely manner
• Maintain calendars, schedule meetings, book conference rooms and make reservations as needed
• Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner
• Maintain contact management system and manage contact communication processes as needed
• Complete daily diaries for timekeepers accurately and on time
• Type, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
• Proofread work products to ensure they are complete and accurate
• Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
• Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
• Participate in firm provided training programs and apply learned skills to work products
• Maintain a neat, clean work area
• Other duties as assigned 

Qualifications  

The LAA must possess excellent written and oral communication skills, technological savvy, and interpersonal effectiveness. The successful candidate for this position will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast-paced dynamic environment. The following provides a portrait of an ideal candidate. Candidates who possess many, if not all, of the qualifications outlined below are encouraged to apply:   

• 3+ years of experience in an administrative support capacity, executive assistant experience a plus
• Prior experience in a law firm preferred but not required
• Intellectual property experience a plus
• College degree preferred but not required
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