AA/Administrative Assistant

Overview:

Alliance Bernstein is seeking an Administrative Assistant to support our investment professionals. The ideal candidate will have experience supporting senior investment professionals in a demanding and time-constrained environment. This role requires a resourceful individual capable of managing core administrative tasks efficiently, including calendar management, meeting coordination, travel arrangements, and prioritizing requests from multiple sources.

Responsibilities:

• Provide proactive and high-quality administrative support to investment professionals across multiple regions.
• Respond to daily inquiries and manage ongoing business needs.
• Manage highly active meeting calendars, including scheduling, confirming, and facilitating meetings, and handling changes when priority issues arise. Regularly review calendars to anticipate needs.
• Collaborate effectively with team members and colleagues from other departments, frequently interacting with administrative assistants for senior management.
• Gather, organize, and prepare materials for internal and external meetings.
• Arrange travel (domestic and international) for business meetings, conferences, etc.
• Prepare and edit PowerPoint presentations and Excel documents.
• Assist with project coordination, event planning, and survey creation/distribution.
• Manage requests for reports, ensuring timely processing and distribution.
• Ability to learn and navigate internal systems and tools – intranet, shared working sites, expense reports, service requests, etc.

Qualifications & Skills:

• Minimum of 3-5 years administrative support experience.
• Proficiency in Microsoft Office: Outlook, PowerPoint, Excel, Word, OneNote
• Strong written and verbal communication skills
• High level of attention to detail.
• Highly organized and strong time management skills
• Proactive and resourceful team player
• Self-motivated with the ability to manage multiple priorities efficiently
• Ability to work autonomously, resolving issues and exercising sound judgment 
• Undergraduate degree
• Bi-lingual (English/Japanese)

Preferred:

• Bachelor’s degree
• Financial Industry background

Tokyo, Japan