Fleet Management Specialist (M/F/D)

We are looking for a Fleet Management Specialist to join our global Corporate Travel team. You will be accountable for car fleet operations across multiple countries and regions, acting as the main point of contact for our drivers and stakeholders by providing service execution, guidance, governance, and ongoing support. Maybe this is the place where you’ll take the next step in your professional career.

Meet your Team

The Corporate Travel Team is a six‑person team based in Warsaw, operating in a global setup. One team member focuses on travel management, while the rest of the team is responsible for car fleet operations across multiple countries. What we value is open dialogue, transparency, and initiative.

Your responsibilities:

• Administration and maintenance of the car fleet across countries
• Ordering company cars based on approved Business Unit requests and managing leasing contracts and calculations
• Acting as the main contact point for users, leasing partners, insurance companies, and suppliers
• Coordinating contract expirations, vehicle returns, inspections, fines, and cost center changes
• Managing fleet reporting, expenses, performance tracking, and cross‑country reporting tools
• Monitoring fuel usage and administering fuel cards
• Supporting forecasting and availability of vehicles based on trends and demand
• Participating in industry workshops and projects to stay up to date with market trends
• Supporting the team leader during peak workload or absence
• Handling day‑to‑day governance, client and supplier relationship management, including escalations

What you will bring into the organization:

• 2-3 years of relevant experience in car fleet management in corporate client service
• Higher education
• Good understanding of the car fleet management process
• Good knowledge of Office 365 tools (Excel especially)
• Very good knowledge of English (min. C1 level)
• Advanced knowledge of office 365 tools, especially Excel
• Ownership of tasks and projects
• Good communication skills and high customer focus
• Professional mindset and problem-solving approach with attention to detail
• Nice to have: French, though not required

What we offer:

• Attractive well-being package (office massages, self-awareness trainings)
• Flexible working hours and hybrid model for home office (3 days per week to work from home)
• Bonus system
• Multikafeteria/Multisport/Subsidy to summer holiday
• Lunch card
• Christmas gift card
• Two additional days off per year for CSR activities
• Modern office full of light and fresh air to all employees and the highest quality office equipment
• Internal and external development program addressed to all employees
• Employee Pension Scheme financed entirely by the employer (PPE)
• Private medical care with telemedicine and rehabilitation, full stomatology as option
• VELUX Employee Foundation support
• Constructive cooperation based on trust and respect for the employee
• Stable employment in the company operating for 35 years in Poland

Ready to apply?

Learn more about the VELUX Group online at www.velux.com where you can read more about working at our company and what to expect of our recruitment process.

We look forward to receiving your application and CV as soon as possible. We are conducting interviews on an ongoing basis until we have the right match.

All inquiries will be treated confidentially.

Equal Opportunity Employer

VELUX Residential is fully committed to the concept and practice of equal opportunity in all aspects of employment. To further our goal of equal employment opportunity for all employees and prospective employees, it is the policy of VELUX Residential to recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, disability, protected veteran status, national origin, sexual orientation, or any other basis prohibited by applicable law. All employment decisions shall be consistent with the principle of equal employment opportunity and only job-related qualifications will be required.