Executive Assistant

YOUR MISSION 

True Anomaly is seeking an Executive Assistant to support senior leaders by managing complex calendars, coordinating travel, and ensuring day-to-day operations run smoothly. 

This role is ideal for someone with 5+ years of experience who has supported multiple executives (VP-level and above) and thrives in a fast-paced, high-growth environment. You will play a key role in keeping leaders focused, aligned, and operating efficiently. 

This position will also be the office manager for the Washington DC location.

  

RESPONSIBILITIES 

  

Calendar & Scheduling Management 

• Manage complex, high-volume calendars across multiple executives. 

• Prioritize and schedule meetings across internal and external stakeholders, balancing competing demands. 

• Anticipate scheduling conflicts and proactively resolve them. 

• Ensure executives are prepared with context, materials, and clear agendas. 

  

Travel & Logistics 

• Coordinate domestic and international travel, often with short lead times. 

• Manage end-to-end travel logistics including flights, hotels, ground transportation, and itineraries. 

• Adjust plans in real time to accommodate changing schedules and priorities. 

• Ensure seamless execution so executives can remain focused on business objectives. 

  

Executive & Administrative Support 

• Support day-to-day administrative needs including expense reporting and meeting coordination. 

• Track action items and follow-ups to ensure execution across teams. 

• Assist with preparing materials for meetings, offsites, and leadership engagements. 

• Maintain strong organization of documents, communications, and priorities. 

  

Executive & Administrative Support 

• Support day-to-day administrative needs including expense reporting and meeting coordination. 

• Track action items and follow-ups to ensure execution across teams. 

• Assist with preparing materials for meetings, offsites, and leadership engagements. 

• Maintain strong organization of documents, communications, and priorities. 

 

Office Management & Workplace Operations 

• Oversee day-to-day office operations to ensure a productive, organized, and professional work environment. 

• Coordinate office services, vendors, supplies, equipment, and facilities needs. 

• Manage office logistics for visitors, meetings, team events, and leadership engagements. 

• Support onboarding activities and workspace readiness for new employees and guests. 

• Partner across teams to maintain smooth communication, operational efficiency, and a positive employee experience. 

• Handle sensitive information and operational matters with discretion and professionalism. 

  

QUALIFICATIONS 

• 5+ years of experience supporting executives in fast-paced environments. 

• Experience supporting multiple principals (VP-level or above). 

• Strong calendar management skills with the ability to handle competing priorities.