Workplace Experience Coordinator - Part-time

At Too Good To Go, we have an ambitious mission: to inspire and empower everyone to fight food waste together. More than ⅓ of all food produced in the world is wasted, and 10% of greenhouse gas emissions come from food waste and loss.

Our marketplace app connects businesses with surplus food, with consumers who buy it at around ⅓ of the retail value. We are a certified B-Corp, who are growing fast - with a community of 133 million registered users and 261,000 active partners across 21 countries. Having already saved 517 million meals worldwide, we now need you to help us drive further success across Australia. 

We’re looking for an outstanding Workplace Experience Coordinator to join Too Good To Go’s team in our Melbourne office. This role is a 50% part time role with Friday being a crucial office day. 

Your mission

The Workplace Experience Coordinator plays a central role in cultivating a welcoming, functional, and inspiring environment for the entire Too Good To Go team. This position is responsible for the seamless day-to-day operations of our office, ensuring that it is a space that supports our work, reflects our values, and brings people together.

Your role

• Serve as the primary point of coordination for Too Good To Go’s Melbourne office and coworking spaces across other locations. Own space planning and utilization, including the setup, coordination, and execution of town halls. Manage office-related needs not covered by coworking agreements and proactively address space related issues in partnership with coworking providers. 
• Operations & Budgeting: Manage daily office life by overseeing a range of administrative and financial tasks. You'll be responsible for ordering office supplies, and handling all related expenses, budgets, and invoice approvals. You will provide input to the leadership team in the forecasting process for costs such as IT and office space. You will be the point of contact to process incoming office invoices for payment, ensure proper coding and sending them for approval.
• Employee Support & Onboarding: Act as a daily resource for the team and the face of People & Culture in the local office. This will include coordinating lunch orders and managing parts of the employee on and off-boarding process in collaboration with the Global P&C team, which could include gathering documents for payroll, or setting up laptops. 
• Hardware & Phone management: You will be responsible for distributing and managing the inventory of all IT equipment and mobile phones.
• Event Planning & Engagement: Plan and execute a variety of company events and celebrations, from our internal Shareback volunteering scheme to larger gatherings like end of year parties. Ensure inclusion of all locations in events. This also includes supporting Too Good To Go visitors to the office, and organizing local and global Townhall viewings. You will also work closely with the DEI Taskforce in your market to organise any local DEI activities, and drive social activities in your market.
• Sustainability & Process Improvement: Actively search for and implement ways to make our office more sustainable, and contribute relevant data to our global carbon reporting requirements. 
• Workplace safety requirements: You will be responsible for meeting all safety and compliance requirements in the office, including coordinating training and equipment for all workplace and occupational safety requirements such as first aiders, fire safety wardens or similar.
• Overall office management: You will manage the ongoing office contract, and work closely with the leadership team and global procurement for office contract renewals or any potential office moves. You will contribute to updating office guidelines for our Employee Handbook.
• Day to day office operations, e.g. taking care of the dishwasher, coffee machine, pantry restocking.
• Ad-hoc projects: Additionally, you will identify opportunities to improve administrative processes and take the lead on a variety of ad-hoc projects to enhance the overall workplace experience.

Requirements

• Operational Excellence: Experience in an office management, facilities, or similar administrative role, with a strong focus on maintaining a highly organized and efficient workspace.
• Logistics & Planning: Exceptional project and event management skills, with the ability to handle multiple tasks si