Job Posting Title

Administrative Hearing Clerk Assistant

Agency

455 OK MEDICAL MARIJUANA AUTHORITY

Supervisory Organization

455 OK Medical Marijuana Authority

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Up to $55,000 based on education and experience

Job Description

Position Summary

This position is responsible for preparing, filing, maintaining, and mailing documentation for all cases and administrative hearings. Responsibilities include docketing and offering administrative and organizational support to the Administrative Law Judge during hearings. Additionally, this position requires attending and recording all administrative hearings and providing part-time administrative support to the Operations Department.

Position Responsibilities / Essential Functions

• Tracks all cases filed; maintains hearing dockets; prepares digital and hard folders; schedules administrative hearings.

• Accepts and file-stamps all pleadings filed by parties.

• Docketing and processes all pleadings, documents, and any other records received in a case.

• Reserves and prepares the courtroom for hearings.

• Prepares all documentation related to the administrative hearings; develops and maintains a system to organize all documents related to the hearings.

• Communicates with judges, managers/supervisors, and legal staff regarding hearing issues and/or questions.

• Tracks all activities related to hearings; monitors for returns of service before hearings; monitors for dismissals, continuances, or orders to conclude hearings.

• Provides administrative support to the Operations Department; schedules meetings; screens phone calls and receives visitors; provides information and referrals to appropriate department/employee; handles routine matters.

• Other duties, as assigned.

Education and Experience

Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Preferred Qualifications  

Preference may be given to candidates who have one year of experience as a hearing or court clerk, paralegal, or legal assistant. Preference may also be given to candidates with experience with Microsoft Office products such as Word, Excel, and Outlook.

Knowledge, Skills, and Abilities

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Physical Demands and Work Environment

Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms.  This position requires long periods of sitting and daily use of computer and phone.  

  PLEASE NOTE: You are ineligible for OMMA employment if you are: an individual that has a direct or indirect interest in a licensed medical marijuana business; an individual who has or whose spouse, parent, child, spouse of a child, sibling, or spouse of a sibling has an application for a medical marijuana business license pending before the Department; a member of the board of directors of a medical marijuana business; or an individual financially interested in any licensee or medical marijuana business.       

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact