About the role

Aplyr's Quick Take

This role is about managing office operations and services while ensuring a smooth workspace experience. You'll handle supplies, vendor relations, and internal communication as the main point of contact for colleagues. It's primarily an individual contributor position focused on execution and collaboration.

Good fit

Someone with a background in office management or facilities coordination would thrive here, ideally with a few years of experience. A proactive, detail-oriented person who enjoys problem-solving and working closely with others will do well.

Worth noting

This is a maternity cover position, which may mean a temporary work environment with potential for a fast-paced adjustment. The role emphasizes a customer-focused mindset and adaptability, which could be a challenge for those used to rigid structures.

Team Summary

Our team operates on a foundation of high-touch service and active collaboration and manages six core functional areas: Office Services, Infrastructure, Procurement, Logistics, Travel, and Automation. We prioritize an open communication environment and shared cross-functional goals to deliver the most balanced solutions for our customers based on internal feedback which helps to refine and polish our Team's approaches.

Job Summary

We are seeking a specialist with a customer-focused mindset who will proactively manage office services operations, workspace experience, automation of routine processes and maintain a transparent and friendly flow of information. We value strong collaboration and expect a colleague who excels in giving and receiving open feedback and takes ownership of ensuring that our workspace and services operate smoothly.

Responsibilities & Duties

Infrastructure and location management: ensuring uninterrupted operation of all systems and location, organization of regular purchases of supplies, implementation of infrastructure improvements.
Office supplies & vendors management: formation and control of the annual and monthly budget, coordination of document flow, monitoring suppliers market offerings for better-balanced opportunities.
Office Services Management: coordination of office services, supplier relations and issue resolution, management of working areas and their usage, support of internal logistics (documentation/packages sending, move сoordination).
Internal Communication and Customer Experience: Single Point of Contact for colleagues on locations, ensuring timely and high-quality processing of requests, providing updates from the administrative department via corporate channels.

Qualifications & Skills

Financial literacy and document management
Technological literacy: confident use of digital tools ( MS Excel / Google Sheets)
Capability to swiftly learn new software and AI tools
Technical administration of the location and understanding of the principles of system operation.
Project Management: planning and implementation of changes (renovations, redevelopment, service improvements)
Customer-focused approach with proactive ownership, strong execution, high adaptability, and attention to details
Effective collaboration with a team and contractors, with strong communication and negotiation skills, managing projects both onsite and remotely.

We offer multiple benefits that include

The environment of equal opportunities, transparent and value-based corporate culture and an individual approach to each team member.
Competitive compensation and perks. Annual performance review.
Gig-contract.
21 paid vacation days per year, paid public holidays according to the Ukrainian legislation.
Development opportunities like corporate courses, knowledge hubs, and free English classes as well as educational leaves.
Medical insurance is provided from day one. Sick leaves and medical leaves are available.
Free meals, fruits, and snacks when working in the office.

Skills & Tags

go ai

Aplyr's read

Squad is a tech company enhancing team collaboration with digital tools, attracting diverse roles from engineers to designers.
Synthesized from recent postings & public sources

What's promising

•Squad offers a diverse range of roles, indicating growth and varied opportunities.
•Focus on digital collaboration tools aligns with increasing remote work trends.
•Hiring for cutting-edge roles like Computer Vision Engineer shows innovation focus.

What to watch

•Limited public information about the company's financial health and stability.
•High reliance on tech roles could pose risk if market demand shifts.
•Potential challenges in maintaining a cohesive culture with diverse role requirements.

Why squad

•Squad's emphasis on team collaboration tools is central to its identity.
•Recent hires in niche areas like Radio Frequency and Computer Vision highlight specialization.
•Squad's diverse hiring, from engineers to office managers, shows operational breadth.

Aplyr’s read is generated by AI from public sources. Was it useful?