Research Grants and Contracts Assistant III

Department:

Location:

Non-Campus Other

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108542

Minimum Requirements:

Associate's Degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 3 (Hourly)

Position Description:

The Research Grants and Contracts Assistant (GCA) at the University of Louisville will join a team of research administrators who provide high quality support to the Office of Sponsored Programs Administration (OSPA). Utilizing excellent customer service and interpersonal skills, this position will work with departmental/unit/school administrative and research support staff, investigators and other university representatives in the processing of externally sponsored programs/agreements. Responsibilities include but are not limited to the intake, assignment and distribution of projects, proposal tracking, award establishment and modification, and related administrative support.

Essential Duties and Responsibilities

• Perform quality assessment reviews of entries into the institutional information systems. Correct or revise entries as needed.

• Enter proposal updates in the institutional information systems (Cayuse).

• Establish award records based upon awards/agreements and be responsible for accurate data entry and data maintenance into the institutional information systems (Cayuse and Workday).

• Process award modification transactions within the institutional information systems (Cayuse and Workday).

• Advise investigators and sponsors on the status of proposals and awards, and answer inquiries regarding compliance and university policy, administrative procedures and related aspects of sponsored programs.

• Process closeout and archiving tasks.

• Monitor email service accounts and phone line. Assign incoming work and distribute to appropriate staff members or units.

• Run and distribute queries and reports for and assist with OSPA, EVPRI, and university reporting, including office metrics, award receipt, data integrity, preaward guarantees, indirect costs.

• Reference legacy institutional information systems (iRIS and PeopleSoft) as necessary for data integrity and data management.

• Perform sponsor establishment and maintenance.

• Provide backup for other GCAs, GCS, and Grants & Directors.

• Perform other duties as assigned.

May require occasional travel between university buildings to meet with others.

Preferred Qualifications

• Bachelor's Degree

• Proficient in MS Office programs.

• Zero to two (0-2) years of experience in higher education sponsored programs/research administration. Effective oral, written and interpersonal communication skills.

• Experience with electronic systems and databases (e.g., PeopleSoft Financials, Workday, iRIS, Cayuse)

• Previous Customer Service Experience

Competencies

• Project Management - organized, task oriented, ability to delegate and follow up.

• Proactive - anticipates and plans for problems before they arise.

• Analytical- evaluating data and other information with the ability to choose the best solution and make recommendations.

• Flexible – ability to change directions as needed for the good of the department or organization. Service Excellence – responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information.

• Organized – manages time effectively, keeps tasks appropriately prioritized.

• Critical Thinking – ability to think through issues and identify appropriate options.

• Work Ethic – motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency.

• Interpersonal – can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility.

• Teamwork – ability to work with others, serve others, help others, lead others, mentor others, take directions from others in the interest of moving process and programs forward to the desired outcome.

Target Compensation Maximum:

$28.55

Target Compensation Minimum:

$19.03

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.