Facilities Services Coordinator

Job Title: Facilities Services Coordinator
Job Type: Full-time (On-site/Hybrid)

Work Location : Asturias, Spain

Job Summary

We are seeking an experienced Facilities Services Coordinator to ensure our Asturias office environment is safe, functional, and clean. You will serve as the primary point of contact for daily maintenance, vendor management, workplace services, and employee facility requests. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and is comfortable multi-tasking in achieving good workplace facilities services and users experience.

Key Responsibilities

• Office Facilities Services : Oversee routine office facilities operations & adhoc maintenance repair, including walkthroughs to check HVAC, lighting, plumbing, and general cleanliness and ensure planned maintenance activities are in-place.
• Vendor Management & Contract Services: Work with Procurement to put in-place office maintenance service contracts & liaise with building management and external vendors (janitorial, security, maintenance) to coordinate maintenance/repair activities.
• Facilities Feedback Management : Serve as the first point of contact for employee facility requests (e.g., lighting issues, furniture repairs)
• Space Management : Manage office space ( rooms/seating) allocation and utilisation tracking
• Safety & Compliance: Ensure compliance with health, safety, and local  regulations, including maintaining fire safety equipment, evacuation plan, safety standard Formation and participation within the emergency brigade.
• Security: Focal Point for security, CCTV management – ID carding, check-ins, security cameras, Issuance/control of badges, entry tags, check-in and check-out management
• Inventory & Supplies: Manage facilities inventory as required
• Financial Management: manage and process payment for FS&RE vendor invoice processing,  expense tracking, cost reporting and budget preparation/reporting when necessary
• Facilities KPI / Projects : support manager on facilities KPI tasks and ad-hoc project as & when required. Implement FS&RE SOP/process when needed as part of the Global FS&RE standard. Identify potential improvement projects for management processes, activities, infrastructure, and site security, and work with the coordination team for implementation

Skills & Qualifications

• Experience: 5 – 8 years of experience in facility coordination, office workplace management, or property management.
• Skills: Excellent communication, interpersonal, multi-tasking and problem-solving skills
• Technical Proficiency: Proficiency in MS Office (Word, Excel, Outlook) and experience with building/office facilities/ FM software an added advantage
• Communication: Strong verbal and written communication skills with internal and external stakeholders
• Languages: Intermediate English (minimum - interface with Parent Company and reports).
• Education: Bachelor’s degree in Facilities Management, or a related field is a plus.

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