Alumni Coordinator

Job Profile:

Alumni Engagement Specialist 3

Job Family:

Alumni Engagement

Time Type:

Full time

Max Pay – Depends on experience:

$57,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Barrett, The Honors College seeks a dynamic Alumni Coordinator who thrives in a collaborative environment to manage alumni engagement efforts and grow the established network of Barrett alumni locally, nationally, and globally through innovative programming and engagement. This position plays a key role in building a vibrant honors alumni community by encouraging alumni to get involved, make connections, and give back to Barrett by sharing their own Barrett journey. This position will report to the Director of Student & Alumni Engagement and collaborate closely with both the student engagement team and the development team/ASU Foundation to cultivate relationships and partnerships with Barrett students and alumni. 

Salary: $54,600 - $57,000.00 per year; DOE

Knowledge, Skills and Abilities:

• An energetic, creative and proactive problem-solver who can manage multiple projects, priorities, and stakeholders with confidence

• Passionate about the mission of the Barrett Honors College, and committed to creating an exceptional, inclusive experience for all Barrett alumni

• Strong interpersonal, collaboration and communication skills with the ability to build relationships 

• Ability to approach event planning with innovation, flexibility, and attention to details

Essential Duties:

• Work with all aspects of the Alumni Relations program and activities under the direction of the Director of Student & Alumni Engagement 

• Recruit members and work with the Barrett Alumni Council (if there are geographic populations without a representative) 

• Provide assistance, information, and guidance in response to alumni inquiries. 

• Develop work plans to increase alumni participation in Barrett activities.

• Cultivate relationships with alumni to increase volunteer participation, build the pipeline of philanthropy, and grow the base of support for Barrett priorities.

• Foster engagement with current Barrett students (future Barrett alumni).

• Plan, coordinate, and implement alumni events to enhance the sense of belonging amongst Barrett alumni. Thing includes planning events both locally and nationally to connect Barrett alumni with one another and to back to the alumni community.

• Manage the Barrett Alumni mentoring program with oversight from the Director to help connect Barrett students to a Barrett Alumni mentor 

• Coordinate alumni communications, including writing/editing of alumni newsletters and/or other materials; Arranges and conducts interviews with alumni; writes and edits articles for alumni publications and acknowledgments/thank you cards. 

• Work with marketing and technology teams to maintain the alumni portion of Barrett's web site as well as provide content for alumni presence on social media platforms for Barrett. 

• Oversee and maintain alumni network which may include working with volunteers, faculty, and staff to plan and execute strategic outreach initiatives and special projects.

• Serve as representative of the college on various committees.

• Represent Barrett in public relations/liaisons capacity on matters relating to alumni relation functions, programs and activities. Serves as liaison to ASU Enterprise Team.

• Maintain budget records and provide reports as needed.

• Supervise a student worker as needed.

• Other duties as assigned.

Desired Qualifications:

• Knowledge of accepted standards of courtesy, etiquette, social sense, and personal demeanor. 

• Experience with budget management principles and practices. 

• Demonstrated experience with program management and event planning.

• Experience coordinating and supervising the work activities of others.

• Demonstrated skill working and collaborating in complex and unexpected social settings.

• Ability to apply tact and diplomacy while interacting with a variety of campus personnel and external audiences. 

• Ability to prioritize and manage several important projects at once while maintaining composure. 

• Effective written and verbal communication skills, including the ability to effectively compose, edit, and proofread written materials. 

• Experience delivering presentations designed to enthuse, inform, and influence internal and external constituencies.

• Possess excellent organizational skills and deliver consistent attention to detail.

• Ability and commitment to establish and maintain effective working relationships. 

• Affinity for creating community and working with alumni populations. 

Working Environment:

•  Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; frequently required to stand for varying lengths of time, walk moderate distances, stooping, reaching and lifting up to 50 pounds to perform work.

• Activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

• Communicates effectively verbally, read, write, see and hear to perform essential functions.

• Use of calculator, telephone, computer (monitor, keyboard and mouse), printer, fax and copier. This position receives regular review of objectives.

• Receives managerial review of completed tasks for achievement of established objectives. This position may provide work direction of activities to others for completion of project related tasks.

• Some nights and weekends required to perform duties.

• Some travel is required.

Scheduled Hours:

Monday - Friday 8am - 5pm

IMPORTANT: All applicants must include both a cover letter and a resume to be considered.

Department Statement:

Barrett, The Honors College: Established in 1988, Barrett, The Honors College at Arizona State University is a selective four-year residential college offering innovative honors courses, study abroad, research opportunities, and merit scholarships to high-achieving and highly-engaged undergraduates at all four ASU campuses. Barrett has more than 7,000 students at the Tempe, Downtown, Polytechnic and West campuses of ASU. Barrett students benefit from the vast resources and numerous opportunities at ASU, one of the nation’s largest and most innovative universities, located in the fifth-largest metropolitan area in the United States. 

Barrett Honors College has received many accolades, including being called “the gold standard” among honors college in the nation by the New York Times and “Best Honors College” in the United States by Reader’s Digest. USA Today named ASU one of the 100 Best Value Colleges and cited Barrett as “outstanding.” The 2021 Fiske Guide to Colleges cites Barrett Honors College as one reason why Arizona State University is among the top 10 “Best Buy” public schools in the United States. Specifically, the guide spotlights the “ambitious honors projects” at Barrett Honors College.  For more information, please visit our website at: http://barretthonors.asu.edu/home/

Employees of Barrett have the opportunity to help further the mission of serving high achieving students.  We have a spirit of going above and beyond.  If you are looking for a position that is student centric along with a desire to make a difference, we would encourage you to join our team.  

ASU offers a total compensation package that includes valuable employee benefits, healthcare, retirement, tuition reduction program (eligible ASU Employee, their dependents and spouse), financial security, discounts, family resources and more. Explore ASU’s benefits options and degree program offerings.

Estimate the value of your total compensation: https://cfo.asu.edu/compensation-estimator.

The ASU Community has demonstrated it can adapt and respond quickly to change — even during a pandemic — from different learning modes to remote work to ensure students and university employees can thrive.  Though we may deliver support services virtually, in-person or both, we consider the primary worksite an ASU campus or location and we prioritize in-person presence in our community to fulfill our charter.  We also understand flexible work arrangements can offer benefits for employers and employees such as retention, sustainability and work-life balance.  Where ASU policy and the nature of the work permits, we support opportunities for remote work, flex time, or similar arrangements.     

 

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$22314.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.