Talent Acquisition & Onboarding Coordinator

Position Overview

Apex Skin is a physician-led and rapidly growing dermatology practice committed to delivering exceptional patient experiences. As we continue to scale, we are seeking a detail-oriented and proactive Talent Acquisition & Onboarding Coordinator to support end-to-end recruiting operations and deliver a consistent, high-quality candidate and new hire experience. This role partners closely with recruiters, hiring managers, IT and HR Operations to coordinate candidate pipelines, manage pre-employment and compliance tasks, and provide a cohesive onboarding journey that begins with thoughtful  day-one readiness.

 

Compensation Range:

• $20.00 - $24.00/hr

 

Schedule: 

• Non-Exempt/Hourly
• Full-time, Monday through Friday [40 hours per week]
• Hybrid work schedule
• On-site presence required four (4) days per week in Beachwood, OH

 

Essential Functions: 

Talent Acquisition & Recruiting Support

• Post and manage job openings in the ATS and on external platforms (LinkedIn, Indeed, etc.), and proactively source candidates to maintain a strong, qualified talent pipeline.
• Screen applicants for open roles as needed (resume reviews, basic phone screens, assessment coordination)
• Coordinate interviews with candidates, hiring managers, and recruiters; manage schedules, confirmations, and candidate logistics
• Create and distribute offer letters in partnership with the Talent Acquisition team; ensure accurate details and timely delivery
• Complete administrative tasks supporting the Talent Acquisition team 

Pre-Employment & Compliance

• Own the new hire process from offer acceptance through start date, ensuring an exceptional and consistent experience for all new employees
• Coordinate and manage background checks and pre-employment requirements; support FCRA-compliant disclosures, authorizations, and adverse-action steps when applicable
• Verify vaccination or other role-specific credential documentation to ensure compliance with organizational or regulatory requirements
• Complete and audit Form I-9 documentation in accordance with federal requirements to ensure compliance
• Set up and maintain new hire profiles in the HRIS and ensure accurate data flows to payroll/benefits
• Maintain hiring and onboarding records in line with EEO recordkeeping expectations

Onboarding & Day-One Readiness

• Prepare and distribute welcome letters, first-day information, and onboarding communications
• Create and establish the new hire’s official personnel file, including assembling all required onboarding documents
• Verify required forms are received, properly executed, and filed in a timely manner
• Own the process for ordering and tracking equipment for new hires, coordinate issuance of equipment
• Coordinate technology setup based on department and position to ensure employees are fully equipped on day one
• Partner with internal IT and other teams to support smooth technology onboarding and ensure access components – ID badges, key fobs, building access, and system permissions
• Facilitate completion tracking for onboarding tasks and required training; escalate barriers to keep timelines on track
• Initiate and coordinate scheduling for the 90-day onboarding process for Regional Directors, Regional Managers, Office Manage