Paymaster

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Four Seasons Hotel Seoul is located in the heart of Seoul, offering world-class customized services and sophisticated features based on its craft and expertise. The Hotel, standing tall with 29 glittering stories, is meant to look like an ancient Korean palace of old, but stylized and brought into the 21st century. Classic Korean nature motifs and modern aesthetics adorn the décor, reflecting the surrounding mountain backdrop and views of Gyeongbokgung and Changdeokgung Palaces. The Hotel features 8 distinct restaurants and bars, including award-winning Yu Yuan and the secret speakeasy Charles H., ranked as the Best Bar in Korea and one of the Asia's 50 Best Bars. The rest of the hotel is equally stunning with the works of over 130 Korean artists featured throughout the establishment. From contemporary art and pottery pieces in the rooms and halls to the intricate three-dimensional Korean ship created out of hundreds of ivory-colored buttons by Ran Hwang, Four Seasons Hotel Seoul has held the top spot as Seoul’s leading luxury hotel and rightfully so.

Paymaster

Full time

Position : Assistant Department Head

Four Seasons Hotel Seoul

 

The Four Seasons Hotel Seoul is looking for a Paymaster, who shares a passion for excellence and who infuse enthusiasm into everything they do. This position reports to the Assistant Director of Finance.

 

Education

College education or equivalent experience

 

Experience

• Minimum one to two years experience in related position with Four Seasons or other organization.
• Prior Accounting and ADP knowledge is a plus.

 

Desired Skills

• Excellent written and verbal communication skills to prepare and deliver reports, effective presentations and to facilitate meetings
• High degree of professional integrity
• Apply an ethical approach to the outcome of situations
• Proactively implement a structured process of collecting and analyzing data to ensure timely processing
• Understand consequences to all decisions and use all information available to ensure favorable results
• Serve as a role model for others by demonstrating appropriate business conduct and ethical principles
• Continuously seek to improve/develop the performance of others and continuously strive to improve his/her own performance
• Strong interpersonal and relationship building skills to work with peers, superiors and clients.
• Work in a safe, prudent and organized manner

 

Eligibility

• Require a working technical knowledge of generally accepted accounting principles and Four Seasons Internal Controls, Policies and Procedures as it relates to Payroll.  Working knowledge is generally learned on the job or through a series of professional certifications.
• Require knowledge of and the ability to operate computer equipment and Microsoft Office Suite software
• Ability to read, write and speak English.

 

Key Functions

People Funtions:

• Maintain harmonious and professional relationship with co-workers, supervisors and all departments.
• Comply with and enforce Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
• Conduct self in a professional manner at all times and maintain strict confidentiality of all payroll information.
• Reconcile paycheck discrepancies with Department Heads or individual employees.
• Review employee status changes and PSA requests with the Human Resources Department to ensure accurate data entry.
• Assist the Human Resources Department in maintaining vacation accruals.
• Reconcile Banquet and F&B outlet tips and service charges with the Income Auditor on pay-period basis.
• Assist the Human Resources Department with employee’s W-2 and paycheck requests, employment verification forms and similar requests.
• Assist in other areas of the Accounting office as needed.

 

Product functions:

• Input data from all PSAs into payroll system only after proper approvals.
• Review, verify and process payroll data for preparation of cheques.
• Review reports from outside payroll service and bring any discrepancies to the attention of the Assistant Director of Finance immediately.
• Prepare payroll check for distribution to department heads.
• Conduct payroll audits on each department at least once per year, and review any discrepancies from these audits.
• Maintain and file all bi-weekly payroll documentation.
• Prepare cheque requests when necessary for employee deductions or balances for transferred employees.
• Assist in month end process, accruals and payroll journals.
• Complete Unemployment Claim paperwork.
• File/complete garnishment in accordance to local laws.
• Prepare and assist in special audits (Workers Compensation, Labour Compliance, etc).
• Prepare requested reports for Finance and Human Resources departments.
• Ensure payroll register has been reviewed and approved (signed evidence on final page of payroll register) by the Director of Finance or Assistant Director of Finance prior to distribution of payroll funds.
• Ensure all hash totals are balanced back to manual batches or the electronic time and attendance batches that were sent to the processing company and this reconciliation is signed off by either the Assistant Director of Finance or Director of Finance.
• Ensure labour law compliance as it pertains to overtime, compensation and job classification (exempt/non-exempt) and maintain file on documentation from the hotel attorney specifying applicable local, state or federal legislation that applies to the treatment, recording, and distribution of service charges and gratuities, where appropriate
• Where applicable, bi-annually, a labour law audit is conducted by a third party consultant and documentation of the audits with findings as well as action plans to resolve any discrepancies is maintained by Human Resources.
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance or immediate Supervisor.

 

Profit functions:

• Review and verify payroll data to ensure correct payments are made.
• Monitor employee data to ensure duplicate or incorrect payments are not processed, and follow up with the Assistant Director of Finance if money needs to be returned.
• Prepare labour and productivity reports for discussion with Department Heads and Assistant Director of Finance.
• Ensure payroll taxes are collected, remitted and filed accurately and timely.

 

We look forward to receiving your application!