Administrative Assistant III - Dean of Students

Position Title:

Administrative Assistant III - Dean of Students

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 5 years of related experience

Job Description:

Summary of Duties and Responsibilities:

Would you enjoy supporting a unit that oversees 17 programs and services dedicated to student success across campus? Do you excel at organizing, coordinating, and supporting high-level work with exceptional attention to detail, helping advance the mission of an organization?

If so, the Dean of Students Office (DSO) with Iowa State University is seeking applicants for an Administrative Assistant III! In this role, you will provide administrative support to the Associate Vice President of Student Affairs and Dean of Students, while also assisting other areas within the Dean of Students Office as needed.

What You'll Do:

• Manage senior-level administrator calendar, scheduling, and meeting logistics

• Screen and prioritize requests, communications, and engagements

• Prepare agendas, materials, and meeting minutes as needed

• Coordinate travel, events, and external engagements

• Monitor and follow up on projects, deadlines, and action items

• Serve as primary administrative liaison for internal and external stakeholders

• Support crisis communications and sensitive issue coordination

• Oversee office operations and reception functions

• Maintain records, files, websites, and digital platforms

• Coordinate building access, keys, and facility communications

• Support IT coordination, technology needs, and system processes

• Assist with budgeting, financial tracking, procurement, and reporting tasks

• Coordinate departmental communications, committees, and special initiatives

• Provide administrative support for HR processes including recruitment, interview logistics, and DSO onboarding

• Coordinate graduate assistant and student employee appointments

Preferred Qualifications

• Experience providing administrative support to senior-level leadership

• Demonstrated proficiency in complex calendar management and scheduling

• Experience with project coordination and/or event planning

• Demonstrated experience handling confidential and sensitive information with discretion

• Experience working within complex organizational structures, business processes, or administrative systems requiring coordination across multiple stakeholders

Department Description:

The Dean of Students Office's primary goal is to empower every Cyclone to thrive at Iowa State University. Whether through our academic enrichment initiatives, programs designed to help all students experience a sense of community and belonging, or support resources we provide to help students navigate challenges that sometimes arise during their college journey, we seek to help students experience success in every aspect of their college experience. For more information, please visit Dean of Students Office.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

Resume/Curriculum Vitae

Letter of Application/Cover Letter

Why Choose Iowa State University?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans

• Generous vacation, holiday, and sick time and leave plans

• Onsite childcare (Ames, Iowa)

• Life insurance and long-term disability

• Flexible Spending Accounts

• Various voluntary benefits and discounts

• Employee Assistance Program

• Wellbeing program

If you have questions regarding this application process, please email employment@iastate.edu, or call 515-294-4800 or Toll Free: 1-877-477-7485.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS807

Original Posting Date:

June 10, 2026

Posting Close Date:

June 19, 2026

Job Requisition Number:

R19389

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.

 

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.