Fleet Controller

Freo Group Pty Ltd

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Are you an enthusiastic Fleet Controller ready to make an immediate impact? We're looking for a motivated individual to join our dynamic team in Mt Thorley, NSW on a full-time basis.

Fleet Controller - Join Us in Lifting the Weight Off Your Shoulders. Safely.

At Freo Group, our people make the difference. We are committed to working safely, supporting our communities, and delivering quality outcomes for our clients. Backed by Marmon Group and Berkshire Hathaway, we combine the strength of a global organisation with the agility of a locally focused business.

 We support Tier 1 customers across the Mining, Oil & Gas, Infrastructure and Renewables sectors. With operations across Australia, Freo Group provides the opportunity to grow your career while contributing to some of the nation’s most significant projects.

What we’re looking for:

Are you an enthusiastic Fleet Controller ready to make an immediate impact? We're looking for a motivated individual to join our dynamic team in Mt Thorley, NSW on a full-time basis. If you thrive in a fast-paced environment and have a passion for connecting top talent with great opportunities, we want to hear from you!

As a Fleet Controller, you will play a crucial role in overseeing the operational coordination of our fleet, ensuring all equipment is deployed efficiently and safely in accordance with client requirements and company procedures.

What you’ll bring to the team:

• Experience in a Fleet Co-ordinator, Allocator, Transport Scheduler, Operations Coordinator, or similar role within the crane, transport, construction, mining, or heavy equipment industry.
• Knowledge of cranes, lifting operations, heavy vehicles, plant and equipment is highly desirable.
• Strong planning and scheduling skills with the ability to coordinate multiple crane and labour hire requirements simultaneously.
• Excellent communication and stakeholder management skills, with the ability to liaise effectively with clients, operators, supervisors, workshop personnel and subcontractors.
• High level of computer literacy and experience using fleet management, scheduling, or ERP systems.
• Strong problem-solving abilities with a proactive approach to managing operational challenges and last-minute changes.
• Understanding of safety, compliance and industry regulations relating to crane and lifting operations.
• Experience working within shutdown, construction, maintenance, resources, or project-based environments is highly regarded.
• Demonstrated ability to mobilise personnel and equipment to meet tight deadlines and changing client requirements.
• Strong organisational skills with the ability to prioritise competing demands in a fast-paced operational environment.
• Excellent attention to detail and accuracy when managing job allocations, timesheets, purchase orders, and operational documentation.
• Previous administration and coordination experience is preferred; training will be provided to the successful candidate.

What you’ll be doing:

• Coordinate the daily allocation and scheduling of cranes, operators, riggers, doggers, and support equipment to meet customer requirements.
• Manage incoming enquiries and bookings, ensuring all job details are accurately captured and entered into company systems.
• Optimise fleet utilisation by effectively matching crane availability, operator competency, and client requirements.
• Liaise with clients, project managers, supervisors, operators, and workshop personnel to ensure the smooth delivery of services.
• Coordinate crane servicing, inspections, maintenance activities, and statutory compliance requirements in consultation with the Workshop Manager.
• Monitor fleet availability and identify opportunities to improve equipment utilisation and operational efficiency.
• Arrange cross-hire equipment and subcontract resources as required to meet operational demands.
• Create and manage job allocations, job numbers, purchase orders, and booking documentation in company systems.
• Ensure operator licences, VOCs, inductions, training records, and competency requirements remain current and compliant.
• Coordinate mobilisation and demobilisation activities for shutdowns, construction projects, and major lifts.
• Assist with site inspections and job planning activities to ensure appropriate crane selection and resource allocation.
• Resolve operational issues, scheduling conflicts, and customer enquiries in a professional and timely manner.
• Reconcile dockets, timesheets, and job records to ensure accurate charging, payroll processing, and cost allocation.
• Maintain supplier, subcontractor, and cross-hire records in accordance with company policies and contractual requirements.
• Assist with incident investigations, discrepancy reports, and corrective actions in line with QA, Safety, and company procedures.
• Attend operational planning meetings and work closely with HR and management to ensure adequate resourcing across all projects.
• Monitor and report lost opportunities, fleet downtime, and utilisation trends to support continuous improvement initiatives.
• Provide exceptional customer service and maintain positive relationships with internal and external stakeholders.
• Participate in an after-hours roster as required to support operational requirements and emergency client requests.

Why You’ll Love Working with Us:

At Freo, we believe in Doing Things That Matter, Leading at Every Level and Winning a Better Way. Here’s what that means for you:

• Support & Growth: Opportunities to develop your skills, progress your career within Freo Group, or grow across Marmon’s global network of 120+ companies.
• Meaningful Work: Your work contributes to supporting some of Australia’s largest mining, infrastructure and industrial projects.
• Great Team Culture: A supportive workplace where teamwork matters, wins are celebrated, and people look out for each other.
• Stability & Opportunity: Backed by Berkshire Hathaway, Freo Group offers long-term stability with the opportunity to grow within a global organisation.
• Competitive Salary & Benefits, including:
  • Employee perks and discounts (travel, retail, health & wellbeing)
  • Loyalty bonus for long-term commitment
  • Referral bonus for successful employee referrals
  • Performance and development reviews to support your career growth

Our Commitment to Safety and Inclusion

Safety is at the core of everything we do. We are committed to maintaining a safe workplace where everyone looks out for each other.

Freo Group is an equal opportunity employer and values diversity within our workforce. We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, women in non-traditional roles, and people from culturally diverse communities.

Apply Now

If you’re looking to build a rewarding career with a company that values safety, teamwork and continuous improvement, we would love to hear from you.

Click Apply Now to submit your application.

We genuinely appreciate the time you invest in applying and will contact suitable candidates as soon as possible.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.