Office Coordinator

Building Name: UVMMC - Medical Center - Main Campus

Location Address: 111 Colchester Avenue, Burlington Vermont

Regular

Department: Facilities Management

Full Time

Standard Hours: 40

Biweekly Scheduled Hours:

Shift: Day-8Hr

Primary Shift: 6:30 AM - 3:00 PM

Weekend Needs: None

Salary Range: Min $22.82 Mid $28.53 Max $34.23

Recruiter: Jason Dubuque

JOB DESCRIPTION:

The Office Coordinator supports the daily administrative and operational functions of the Facilities Team, ensuring efficient workflows, accurate financial tracking, and effective coordination across departments. This role serves as a central resource for office operations, communication, and process support within a fast-paced healthcare environment.

Key Responsibilities:

• Coordinate day-to-day administrative operations in support of Facilities leadership and staff
• Track budgets, process invoices, and monitor expenses to support financial accuracy
• Manage work requests and departmental communications
• Maintain organized systems for documentation, compliance records, and reporting
• Support vendor coordination, supply management, and service requests
• Collaborate with internal departments to ensure seamless operational support

QUALIFICATIONS & EXPERIENCE:

• Experience in administrative or office coordination, preferably in facilities, healthcare, or operations
• Strong organizational, multitasking, and problem-solving skills
• Proficiency with office systems and financial tracking tools
• Effective communication skills and a proactive, team-oriented approach