Accounts Receivable / Billing Specialist

AR/Billing Specialist

Location: NYC hybrid (3 days/week in office). Local candidates only.

What You’ll Do

The Accounts Receivable Specialist is responsible for managing and processing direct bill premium payments within our insurance billing systems. This entry-level position plays a key role in ensuring accurate, timely posting of policyholder payments, resolving billing discrepancies, and maintaining clear communication internally and externally with agents, brokers, and insureds. The ideal candidate requires the ability to navigate multiple systems, manage complex billing processes, is detail-oriented, organized, and eager to build a career in insurance finance. Experience in insurance or billing is a plus., This role demands accuracy, analytical thinking, problem solving and excellent communication skills.

Key Responsibilities:

Billing & Payment Processing

• Process direct bill premium payments received via check, ACH, credit card, and online payment portals
• Post payments accurately to policyholder accounts in the billing management systems
• Apply credits, endorsements, and policy changes to accounts as directed
• Reconcile daily payment batches and ensure all transactions balance at end of day

Accounts Receivable Management

• Monitor accounts receivable ageing reports and follow up on past-due balances
• Contact policyholders, agents, and brokers by phone and email regarding outstanding premium balances
• Process reinstatements and returned payments (NSF) and update account records accordingly
• Assist in writing off uncollectable balances per company policy and supervisor approval

Reconciliation & Reporting

• Assist with month-end and quarter-end account reconciliations
• Identify and escalate billing discrepancies or unusual account activity to the Billing Manager
• Prepare and distribute AR aging summaries, collection activity, cash application reports, and other financial data using Excel
• Support internal and external audits by providing documentation and account detail as requested

Collaboration

• Respond promptly and professionally to billing inquiries from policyholders and agents
• Collaborate with internal departments, including finance, customer service, and underwriting, to resolve billing issues
• Research and resolve payment disputes, duplicate payments, and misapplied funds
• Maintain accurate records of all customer interactions and account notes in the billing system

Documentation & Training

• Participate in training on regulatory updates, system enhancements, and departmental procedures

Basic Requirements

• Technical Skills: Proficient in Microsoft Excel (pivot tables, VLOOKUPs, formulas)
• Analytical Ability: Strong attention to detail and ability to interpret complex billing structures.
• Communication Skills: Excellent verbal and written communication skills for interacting with clients and internal teams.
• Problem-Solving: Ability to investigate and resolve discrepancies efficiently.
• Organization & Multitasking: Strong time management skills to prioritize and handle multiple tasks effectively.

Preferred Qualifications:

• Insurance industry experience a plus
• Accounts Receivable and or Cash Application experience a plus

Benefits

• Base Salary: $65,000 - $75,000
• Bonus
• Health Benefits
• Employee options grant
• 401K with employer match
• Flexible paid time off
• Paid national holidays